Exhibitor Housing Deadline: March 6, 2007

Exhibitor Registration Deadline: April 2, 2007

Exhibitor Registration

For the 2007 PAS Annual Meeting & Exposition, you will again register your personnel online at the PAS website, at the Exhibitor Registration page.  If you have any questions, please contact Katie Roski, PAS Exposition Manager, at kroski@aap.org. To ensure you do not exceed the allotted number of exhibitor representatives, please also contact Katie in the event of a cancellation. The deadline for Advance Exhibitor Registration is April 2, 2007.

Exhibitor Housing 

To take advantage of the special rates negotiated at the PAS official hotels for the 2007 PAS Annual Meeting, your reservations must be made through the official Housing Bureau. Make reservations online at www.pas-meeting.org, or by mail, fax or phone. Further information will be mailed with your booth assignment. As rooms will be assigned on a first-come, first-served basis from a protected block of rooms, you are strongly encouraged to make housing arrangements soon after receiving the information. If your company is requesting a room block of ten or more rooms, a group block must be requested through the Housing Bureau.

Companies who make reservations for nine rooms or less will receive two priority points. Companies with ten or more rooms will receive two priority points for the first nine people, plus one point for each additional ten people booked at any of the PAS official hotels. All reservations must be made through the official Housing Bureau.

Exhibitors and their agents are not permitted to negotiate blocks of rooms directly with any official PAS hotel. These violations impede PAS’s ability to obtain adequate space.

Although most hotels are within walking distance of the Metro Toronto Convention Centre, the PAS has arranged convenient shuttle bus service between the Metro Toronto Convention Centre and most PAS official hotels.  

General Information

Housing reservations for the 2007 PAS Annual Meeting are now available through the Toronto Housing Bureau online. Access is available 24 hours a day/7 days a week, and you will receive immediate confirmation.  A special block has been set aside specifically for Exhibitors. Simply click the “Online Housing Reservations,” and you’re on your way to reserving your hotel room(s) at one of the official hotels contracted for the 2007 PAS Annual Meeting. Although you are strongly encouraged to make your hotel reservations online, you can also make your reservations by phone. Simply call the Toronto Housing Bureau, 9:00am-5:00pm EST, Monday-Friday, at 866-371-0398 (toll free US and Canada) or 416-203-2500 (International) and state that you want to make a reservation in the “Exhibitor Housing Block” for the 2007 PAS Annual Meeting. Please note that if the number of rooms you need to secure is greater than nine, you will need to contact Lindsay Cowell, PAS Exhibitor Housing Coordinator, at 416-203-3815 or email lcowell@TORCVB.COM.

Companies who make reservations for nine rooms or less will receive two priority points. Companies with ten or more rooms will receive two priority points for the first nine people, plus one point for each additional ten people booked at any of the PAS official hotels. All reservations must be made through the Toronto Housing Bureau. Points will only be awarded to those utilizing the “Exhibitor Housing Block” at the 2007 PAS official hotels through the procedures outlined above.

You are strongly encouraged to secure your hotel accommodations as soon as possible, as housing is expected to fill up quickly. To take advantage of the PAS convention rates, be sure to book your reservations by Tuesday, March 6, 2007.  After this date, the official PAS Exhibitor Block will be released, and hotels may charge significantly higher rates.

Deposits and Cancellation: With blocks of 10 rooms or more, the rooming list is due by March 6, 2007. For any cancellations after March 6, the $200 (US) / $250 (Canadian) deposit will be forfeited. A $200 (US) / $250 (Canadian) per standard room fee is required for all reservations ($300 1br suite/$450 2br suite). Deposits are required for all reservations at the time of booking. Major credit cards (American Express, MasterCard, Visa and Diners Club) are accepted.  

Confirmations: Confirmations are provided by the Toronto Housing Bureau and are available via email, fax or mail.  Confirmations will be e-mailed when e-mail addresses are provided unless otherwise indicated. All processing deadlines and cancellation policies are noted on the Confirmations.

Changes: Changes can be made via telephone, fax, mail or email up until April 5, 2007. Changes made after this date must be made directly with the hotel(s).