Exhibitor Registration Deadline: April 1, 2009
Exhibitor Housing Deadline: March 5, 2009



OR
Exhibitor Housing Registration Form
(pdf for mail or fax)

Exhibitor Registration
For the 2009 PAS Annual Meeting & Exposition, you will again register your personnel online at the PAS website, at the Exhibitor Registration page. If you have any questions, please contact PAS Exposition Manager Eva Fujino at efujino@aap.org or PAS Exposition Coordinator Marge Gates at mgates@aap.org.  To ensure you do not exceed the allotted number of exhibitor representatives, please also contact Eva or Marge in the event of a cancellation. The deadline for Advance Exhibitor Registration is April 1, 2009.

Exhibitor Housing
To take advantage of the special rates negotiated at the PAS official hotels for the 2009 PAS Annual Meeting, your reservations must be made through the official Housing Bureau. Make reservations online (no access code required), or by mail, fax or phone. Further information will be mailed with your booth assignment. As rooms will be assigned on a first-come, first-served basis from a protected block of rooms, you are strongly encouraged to make housing arrangements soon after receiving the information. If your company is requesting a room block of five or more rooms, a group block must be requested through the Housing Bureau by contacting the PAS Exhibitor Housing Coordinator via email at conventionhousing@baltimore.org or by fax at 410-659-8398.

Companies who make reservations for nine rooms or less will receive two priority points. Companies with ten or more rooms will receive two priority points for the first nine people, plus one point for each additional ten people booked at any of the PAS official hotels. All reservations must be made through the official Housing Bureau.

Exhibitors and their agents are not permitted to negotiate blocks of rooms directly with any official PAS hotel. These violations impede PAS’s ability to obtain adequate space.

Although most hotels are within walking distance of the Baltimore Convention Center, the PAS has arranged convenient shuttle bus service between the Baltimore Convention Center and some of the PAS official hotels.   

General Information
Housing reservations for the 2009 PAS Annual Meeting are now available through the PAS Housing Bureau online. Access is available 24 hours a day/7 days a week, and you will receive immediate confirmation. A special block has been set aside specifically for Exhibitors. Simply click the “Online Exhibitor Housing” button above, and you’re on your way to reserving your hotel room(s) at one of the official hotels contracted for the 2009 PAS Annual Meeting. Although you are strongly encouraged to make your hotel reservations online, you also have the option to download the Exhibitor Housing Reservation Form and fax or mail the completed form (see instructions on the form), or you can make your reservations by phone. Simply call the PAS Housing Bureau, 8:30am-5:30pm ET, Monday-Friday, at 800-282-6632 (toll free US and Canada) or 410-837-4636 (International) and state that you want to make a reservation in the “Exhibitor Housing Block” for the 2009 PAS Annual Meeting. Please note that if the number of rooms you need to secure is greater than five, you will need to contact the PAS Exhibitor Housing Coordinator via email at: conventionhousing@baltimore.org or by fax at 410-659-8398.

Companies who make reservations for nine rooms or less will receive two priority points. Companies with ten or more rooms will receive two priority points for the first nine people, plus one point for each additional ten people booked at any of the PAS official hotels. All reservations must be made through the PAS Housing Bureau. Points will only be awarded to those utilizing the “Exhibitor Housing Block” at the 2009 PAS official hotels through the procedures outlined above.

You are strongly encouraged to secure your hotel accommodations as soon as possible, as housing is expected to fill up quickly. To take advantage of the PAS convention rates, be sure to book your reservations by Thursday, March 5, 2009. After this date, the official PAS Exhibitor Block will be released, and hotels may charge significantly higher rates.

Deposits and Cancellation:  All hotels require a credit card guarantee or check deposit of US $225 per standard room reservations ($450 1br suite/$675 2br suite). Deposits are required for all reservations at the time of booking. No reservations will be made without a form of payment. Major credit cards (American Express, MasterCard, Visa and Discover) are accepted. Deadline for cancellations for a full refund is April 6. Cancellations after April 6 are subject to a $50 processing fee. Please check your acknowledgement for your hotel’s complete cancellation policy. Failure to check in on your scheduled arrival date will result in FORFEITURE of deposit(s) paid.

Confirmations: Confirmations are provided by the PAS Housing Bureau and are available via email, fax or mail. Confirmations will be e-mailed when e-mail addresses are provided unless otherwise indicated. All processing deadlines and cancellation policies are noted on the Confirmations.

Changes: Changes can be made through the PAS Housing Bureau via telephone, fax, mail or email at conventionhousing@baltimore.org up until April 23, 2009, 5:30pm ET. Only contact your hotel directly for changes and/or cancellations after April 23, 2009, 5:30pm ET.