Exhibitor Registration Deadline: April 1, 2010
Exhibitor Housing Deadline: March 1, 2010



OR
Exhibitor Housing Registration Form
(pdf for mail or fax)

Exhibitor Registration
For the 2010 PAS Annual Meeting & Exposition, you will again register your personnel online at the PAS website, at the Exhibitor Registration page. If you have any questions, please contact PAS Exposition Manager Eva Fujino at efujino@aap.org or PAS Exposition Coordinator Marge Gates at mgates@aap.org.  To ensure you do not exceed the allotted number of exhibitor representatives, please also contact Eva or Marge in the event of a cancellation. The deadline for Advance Exhibitor Registration is April 1, 2010.

Exhibitor Housing
To take advantage of the special rates negotiated at the PAS official hotels for the 2010 PAS Annual Meeting, your reservations must be made through the official Housing Bureau. Make reservations online (no access code required), or by mail, fax or phone. Further information will be mailed with your booth assignment. As rooms will be assigned on a first-come, first-served basis from a protected block of rooms, you are strongly encouraged to make housing arrangements soon after receiving the information. If your company is requesting a room block of ten or more rooms, a group block must be requested through the Housing Bureau by email at debbiea@aps-spr.org or by fax at 281-419-0082.

Companies who make reservations for nine rooms or less will receive two priority points. Companies with ten or more rooms will receive two priority points for the first nine people, plus one point for each additional ten people booked at any of the PAS official hotels. All reservations must be made through the official Housing Bureau.

Exhibitors and their agents are not permitted to negotiate blocks of rooms directly with any official PAS hotel. These violations impede PAS’s ability to obtain adequate space.

Although most hotels are within walking distance of the Vancouver Convention Centre, the PAS has arranged convenient shuttle bus service between the Vancouver Convention Centre and some of the PAS official hotels.   

General Information
Housing reservations for the 2010 PAS Annual Meeting are now available through the PAS Housing Bureau online. Access is available 24 hours a day/7 days a week, and you will receive immediate confirmation. A special block has been set aside specifically for Exhibitors. Simply click the “Online Exhibitor Housing” button above, and you’re on your way to reserving your hotel room(s) at one of the official hotels contracted for the 2010 PAS Annual Meeting. Although you are strongly encouraged to make your hotel reservations online, you also have the option to download the Exhibitor Housing Reservation Form and fax or mail the completed form (see instructions on the form), or you can make your reservations by phone. Simply call the PAS Housing Bureau, 9:00am-6:00pm ET, Monday-Friday, at 800-974-3084 (toll free US and Canada) or 847-996-5876 (International) and state that you want to make a reservation in the “Exhibitor Housing Block” for the 2010 PAS Annual Meeting. Please note that if the number of rooms you need to secure is greater than ten, you will need to contact the PAS Exhibitor Housing Coordinator via email at debbiea@aps-spr.org or by fax at 281-419-0082.

Companies who make reservations for nine rooms or less will receive two priority points. Companies with ten or more rooms will receive two priority points for the first nine people, plus one point for each additional ten people booked at any of the PAS official hotels. All reservations must be made through the PAS Housing Bureau. Points will only be awarded to those utilizing the “Exhibitor Housing Block” at the 2010 PAS official hotels through the procedures outlined above.

You are strongly encouraged to secure your hotel accommodations as soon as possible, as housing is expected to fill up quickly. To take advantage of the PAS convention rates, be sure to book your reservations by Monday, March 1, 2010. After this date, the official PAS Exhibitor Block will be released, and hotels may charge significantly higher rates.

Deposits and Cancellation:  Cancellations made after Friday, April 2, 2010 at 5:00pm EST will be subject to a $100 cancellation processing fee. Changes and cancellations should be made through the 2010 PAS’ Annual Meeting Housing Bureau until Thursday, April 15, 2010 at 5:00pm EST. Cancellations after Thursday, April 15, 2010 or failure to check-in on your expected arrival date will be subject to a $100 cancellation processing fee in addition to one night’s room and tax being retained as a penalty by the hotel. Please contact the hotel directly after Thursday, April 15, 2010 for any reservation needs.

Confirmations: Confirmations are provided by the PAS Housing Bureau and are available via email, fax or mail. Confirmations will be e-mailed when e-mail addresses are provided unless otherwise indicated. All processing deadlines and cancellation policies are noted on the Confirmations.

Changes: Changes can be made through the PAS Housing Bureau via telephone, fax, mail or email at pasexh@experient-inc.com up until April 15, 2010, 5:00pm ET. Only contact your hotel directly for changes and/or cancellations after April 15, 2010, 5:00pm ET.

You Need a Passport!

Don't forget, as of June 2009, everyone wishing to enter Canada by air, land, and sea is required to produce a passport. Getting your passport is easy but requires some advanced planning. To ensure you receive your passport in time, be sure to send in your documents at least six weeks prior to your departure date. Full details on attaining or renewing your passport can be found at www.travel.state.gov/passport.

Canada Border Services Agency