PRESENTERS

AV GUIDELINES

ORAL POSTER SYMPOSIA PRESENTATION GUIDELINES

Session: Poster symposia are 1.5 hours in length, with 9 posters grouped by topic. Following a 30-minute viewing period, short oral presentations and a discussion period will be chaired by session moderators, with questions and comments from the audience. The moderators determine the exact format for the discussion period. Instructions regarding the format will be sent by the moderators 4-6 weeks before the meeting.

Poster symposia provide an opportunity for the exchange of ideas between presenters and audience members. The schedule below indicates the set-up time for the symposia. Authors should be present in the poster symposia room during the designated session time.

Set-Up: Each poster board is numbered sequentially in your session. Locate your assigned poster board and mount your poster within the time noted on these instructions. Pushpins will be provided in the area.

Take-Down: Please disassemble your posted materials at the end of the session. Any materials left on the poster board at the end of the session will be removed and discarded. PAS will not be responsible for posters left at the end of the session.

Design:

Poster Board Dimension: Surface of the Board: 4 feet high and 8 feet wide (1.22 meters and 2.44 meters).

Header: Prepare a headline that identifies your research to be mounted at the top of the poster board. Lettering should be 1 ½ “ (3.81 cm) high or more. Include authors and their affiliations under the header.  Disclosure information should be visibly notated on the poster presentation immediately following the poster title and authors.

Organization: The key is to achieve clarity and simplicity. Do not overload or overcrowd the poster. Use a coherent sequence (top to bottom or left to right) to guide the viewer through the poster. Use figures, tables, graphs, and photographs when appropriate; keep text brief. It may be helpful to have materials pre-mounted on mounting boards. All materials should be legible from a distance.

Typography: Avoid using abbreviations, acronyms, and jargon. The font should be consistent throughout.

Completion: Now ask,

➊  What do I want the viewer to remember?

➋  Is the message clear?

➌  Do important points stand out?

➍  Is there a balance between words/illustrations?

➎  Is the pathway through the poster clear?

➏  Is the poster understandable without oral explanation?

POSTER SESSION PRESENTATION GUIDELINES

Poster presentations provide an opportunity for the interchange of ideas between the presenter and the audience interested in his/her study. The poster should be outlined so the research can be understood without an oral explanation as a poster may also be viewed when the author is not present.

Session: Posters will be presented during 4 sessions at the convention center exhibit hall. Please remain by your poster for the time specified below and discuss research personally with interested individuals.

Set-Up: Each poster board is numbered sequentially in your session. Locate your assigned poster board and mount your poster within the time noted on these instructions. Pushpins will be provided in the area.

Take-Down: Please disassemble your posted materials at the end of the session. Any materials left on the poster board at the end of the session will be removed and stored at the Poster Concierge located in the exhibit hall. PAS will not be responsible for posters left at the end of each session.

Design:

Poster Board Dimension: Surface of the Board:  4 feet high and 8 feet wide (1.22 meters and 2.44 meters).

Header: Prepare a headline that identifies your research to be mounted at the top of the poster board. Lettering should be 1 ½ “ (3.81 cm) high or more. Include authors and their affiliations under the header. Disclosure information should be visibly notated on the poster presentation immediately following the poster title and authors.

Organization: The key is to achieve clarity and simplicity. Do not overload or overcrowd the poster. Use a coherent sequence (top to bottom or left to right) to guide the viewer through the poster. Use figures, tables, graphs, and photographs when appropriate; keep text brief. It may be helpful to have materials pre-mounted on mounting boards. All materials should be legible from a distance.

Typography: Avoid using abbreviations, acronyms, and jargon. The font should be consistent throughout.

Completion: Now ask,

➊   What do I want the viewer to remember?

➋   Is the message clear?

➌   Do important points stand out?

➍   Is there a balance between words/illustrations?

➎   Is the pathway through the poster clear?

➏   Is the poster understandable without oral explanation?

Poster Session Schedules

Poster Session and Exhibit Hall entry for Set up is through Colorado Convention Center
– Hall A Entrance. Please wear your badge for entry.

Poster Concierge
Colorado Convention Center – Inside Hall A Entrance to the left

MODERATOR & CHAIR GUIDELINES

For platform sessions, each abstract is allocated a total of 15 minutes (10 minutes for presentation of the work followed by five minutes of discussion or questions). Please review the abstracts in advance by accessing the online program guide. If a presentation is canceled or an author does not attend, it is important to either take a 15-minute break or to use the time for questions and discussion which will enable the remaining presentations to stay as scheduled.

MODERATOR ONSITE INSTRUCTIONS

No Podium Folders with session information will be available. Please access all session information using the online program guide.

Introduce Yourself: Familiarize your audience with your professional credentials.

Award or Special Recognition: Announce award recipients and recognize joint sponsorships as noted on the session details published in the final program guide.

Stay on Schedule: Follow the time schedule so sessions/presentations that follow are not delayed and attendees know when to expect specific speaker presentations.

Room Sets and Sizes: Session rooms are assigned according to estimated audience attendance, session requirements, and proximity to sessions of similar content. If you sense that the room size is too small for the anticipated attendees, alert PAS Meeting staff as soon as possible.

Presentations: All presenters received advance notification on procedures for computerized presentation and are advised to come to the meeting prepared.

Disclosure Formalities: Moderators and Presenters have been notified that before they address the audience, they must disclose both verbally and on a presentation slide, information regarding conflict of interest disclosure and/or unapproved or off-label discussions relevant to their participation. If a presenter has not included the disclosure slide, as moderator, you must ask the speaker to verbally disclose commercial relationships to the audience or inform the audience if he/she has documented that he/she has no relevant financial relationships to disclose.

Academic Discussion: Academic and scientific discussion and debate are always encouraged; however, commercial interest-directed questions are not permitted at a CME-certified educational session because these questions potentially become a platform for promotion. If an issue arises, request the individual to rephrase the question in a non-promotional way.

Photos of Posters and Slides are NOT Permitted: The use of cameras (including but not limited to cellular phones, film, digital, video taking, or image or sound capturing) or audio taping equipment is prohibited anywhere during the Conference without prior permission from the Pediatric Academic Societies and the author.

Problems? PAS and audiovisual staff will roam and monitor rooms during the session. Please do not hesitate to ask monitors for assistance. Your podium will have contact information for this staff.

Assistance Options: Please contact a staff or AV hall monitor, Press the “Help” button on a computer screen.