VIP HOUSING AND MEMBERSHIP

AUGUST 1, 2023
VIP Housing Due

Membership List Due

Please email the above to:  Jaclyn.huff@pasmeeting.org

COMPLIMENTARY REGISTRATION

NOVEMBER 10, 2023
Societies receive a custom complimentary registration URL link to distribute to attendees who will receive complimentary registration.

PRESIDENTIAL PLENARY SUBMISSION & POCKET PROGRAM GUIDE AD

FEBRUARY 16, 2024
All Plenary information is complete in Cadmium with ALL speakers listed. Cadmium will generate notifications to speakers regarding due dates for COI, slides, pre-recordings, and other requirements.

MARCH 8, 2024
PAS 2024 Ads will be emailed to each society.

MARCH 15, 2024
PAS 2024 Ads must be finalized by each society.

AWARDS

MARCH 5, 2024
Enter all PAS 2024 Awardees into the 2024 Awards Website Publication.

Please enter the following information:

• Awardee’s first and last name
• Degree
• Title/Organization
• Photo

PHOTOGRAPHY REQUESTS 

March 15, 2024
Enter all PAS 2024 Photography Needs into the 2024 Photography Requests Smartsheet.

• THE MORE DETAILS YOU CAN GIVE THE BETTER.  I suggest not using terms like “random photos”.  Please share as much information as can you to achieve the desired results.
• GIVE SPECIFIC TIMES that you need the photographer there, NOT the full session times.  The photographer moves around a lot, and this will help make sure they capture what is needed.

STAFF HOTELS

MARCH 15, 2024
All staff attending PAS and their check-in and out dates for the hotel due to Jaclyn at jaclyn.huff@pasmeeting.org.

RIBBONS

MARCH 15, 2024
Enter up to 15 ribbon requests per society into the 2024 Ribbon Request Google Doc.

There are ribbons from PAS 2023, I will be doing inventory in February and will send out a list to each society of what ribbons remain.

PAS will once again order generic ribbons. Choose your societies Font/Foil and Ribbon color choices from the below. These ribbons will be billed back to each society after the meeting.

Please let us know if you have more than 15 ribbons you would like to request for your society. We will get them approved, and if approved, your society staff may distribute them as needed to the attendees you wish to wear them.

Ribbon set-up fee = $14.00 per title total (for example $14.00 x 15 titles = 210.00 for set-up cost)

Cost per ribbon =  Unknown until I have the total number of ribbons from all orders

For future meetings, the cost will be less if you order the same-titled ribbons because you will not have to pay the custom ribbon setup fee of $14.00 per ribbon.

Once I have your order, I will send an estimate to each society. Please let me know if you have any questions.

KIOSKS

MARCH 15, 2024: Kiosk Schedules, Blurb, and Artwork (if designer will be used) due to Jaclyn at jaclyn.huff@pasmeeting.org
APRIL 5, 2024: Kiosk AV orders (if needed) due to Jaclyn at jaclynhuff@pasmeeting.org

You have the option to design the two kick panels of the kiosk. PAS will submit your logo for each panel OR if you would like your designer to create the panels, the specs are below. PAS must approve the final design.

Qty 2:  60-11/16″ W x 38-1/8″ H

Artwork Guidelines

KIOSK HOURS (a suggestion only, you all can man it whenever you’d like or have a video loop playing.)

LOGISTICS

APRIL 5, 2024
Ancillary AV orders due to Freeman

Ancillary F+B Order due to HQ hotel

2024 – POP-UP MEETING SPACE

We are opening the Pop-Up Meeting Space in the Convention Center to you in advance of the meeting. This space will be booked on the Pop-up Meeting sign-up document and can be used for any pop-up meetings you require in the CC.