Presentation Guidelines: Platform Speakers

Session:

You will have 10 minutes to present your prepared presentation, followed by five minutes to answer questions from the audience. The time schedule will be adhered to strictly out of respect for the other presenters. If you exceed your 10 minutes, the moderator will interrupt you and open the floor to questions.

PowerPoint Slide Design:

  • You must state whether you have any conflict of interest at the beginning of the talk and you must include a Conflict of Interest disclosure slide even if there is nothing to disclose.
  • Create your slides in the 16 x 9 format.
  • Estimate 45-60 seconds for each slide; 10-14 slides will fill at 10-minute slot.
  • Use bullet points, not full sentences.
  • Edit your slides to essential words.
  • Use tables, lists, figures and diagrams whenever possible.
  • Font sizes < 20 should be avoided.

Recommendations for Presentations

  • Talk slowly and clearly – if you have too many slides, you will feel rushed
  • Face the audience, not the computer or slides
  • When presenting graphs, figures or tables, orient the listener to them. For example, stating things like “the y axis represents concentration of breast milk. The x-axis represents time… “ 

Conflict of Interest

  • You must state whether you have any conflict of interest at the beginning of the talk.
  • Must include Conflict of Interest disclosure slide even if there is nothing to disclose.

AV Guidelines, Presentation Upload, and Speaker Ready Room

All presentations must be uploaded to the PAS Presentation Management Website. Your final submission is required at least 8 hours in advance of your session. Speaker check in is required at least 8 hours in advance of your presentation in the Speaker Ready Room,  Pennsylvania Convention Center – Level 200, Room 204 C. This will ensure the quality of your presentation(s) including fonts, bullets, outlines, animations, etc. Allow extra time if polling slides need to be created.

AV Guidelines

Presentation Guidelines: Platform Moderator

For platform sessions, each paper is allocated a total of 15 minutes (10 minute presentation followed by five minutes of discussion or questions). Please review the abstracts in advance by accessing your PAS Program and Events Center (PPEC) invitation under the “Session Information” section of the invitation. If you are co-moderating, please contact your co-moderator in advance (contact info available in the PPEC invitation).

If a presentation is canceled or an author does not attend, it is important to either take a 15-minute break or to use the time for questions and discussion. Do not proceed with the next presentation until the scheduled time; this will enable the remaining presentations to stay on schedule.

Moderator Onsite Instructions:

  • No podium folders with session information will be available. Please preprint all session information needed or access via the Online Program Guide or mobile app.
  • A PAS Room Manager will be available to assist with any needs; room staff cover multiple rooms and generally check in about 30 minutes prior to the start of the session.
  • Introduce yourself: Familiarize your audience with your professional credentials and the overall goals of the session.
  • Stay on schedule: Follow the time schedule so sessions/presentations that follow are not delayed and attendees know when to expect specific speaker presentations.
  • Room sets and sizes: Session rooms are assigned according to estimated audience attendance, session requirements, and proximity to sessions of similar content. If you sense that a room size is too small for the anticipated attendees, alert PAS Meeting staff as soon as possible.
  • Presentations: All presenters receive advance notification on procedures for computerized presentation and are advised to come to the meeting prepared.
  • Disclosure Formalities: All moderators and presenters must disclose, both verbally and on a presentation slide, information regarding conflict of interest disclosure and/or unapproved or off-label discussions relevant to their participation before they address the audience. If a presenter has not included the disclosure slide, you, as moderator, must ask the speaker to verbally disclose commercial relationships to the audience or inform the audience if he/she has documented that he/she has no relevant financial relationships to disclose. A complete disclosure listing is accessible in the mobile app and the PAS Website; a hard copy will also available at the information desk.
  • Academic discussion: Academic and scientific discussion and debate are always encouraged. Questions directed to commercial interests are not permitted at a CME-certified educational session because these questions potentially become a platform for promotion. If an issue arises, request the individual to rephrase the question in a non-promotional way.
  • Photos of slides are NOT permitted: The use of cameras (including but not limited to cellular phones, film, digital, video taking or image or sound capturing) or audio taping equipment is prohibited anywhere during the Conference without prior permission from the Pediatric Academic Societies and the author.
  • Problems? PAS and audiovisual staff will roam and monitor rooms during the session. Please ask monitors for assistance.
  • Assistance Options: If you have questions or need assistance, please contact a staff member or AV hall monitor, or visit the PAS Information Desk located in the lobby.