ATTENDEE

WE WANT YOU AT PAS 2023!

Invest in your career and spend time with other physicians, researchers, trainees, hospitals, and allied health professionals from around the world! You’ll leave invigorated and inspired to put what you have learned into practice.

There are so many reasons to attend PAS 2023, the latest scientific advancements in pediatric research, incredible networking opportunities with 7,500+ attendees, and access to innovative technologies, products, and services just to name a few!

HOTEL

HOTEL INFORMATION AND RESERVATIONS
There are many advantages to staying at one of the official PAS hotels:

  • Discounted hotel rates.
  • Each hotel is inspected for quality by SPARGO, Inc., our official housing company.
  • The hotel staff is more knowledgeable about the many sessions and events that take place during the meeting.
  • The convenience of staying at the hotel is aligned with the after-hours society functions and sessions you want to attend.
  • Allowing PAS to negotiate stronger hotel rates for future conferences.

MAP OF HOTELS 

CONFIRMATIONS
Hotel confirmations will be emailed to you from pashousing@spargoinc.com once your reservation has been confirmed. An email address is mandatory to receive a reservation confirmation. Remember to check your spam email for your confirmation. You will not receive a separate confirmation from your hotel.

DEPOSITS/PAYMENTS AND POLICIES
A deposit equal to one night’s room and tax is required to guarantee your reservation(s). You will be required to provide a valid credit card, with an expiration date after your scheduled departure date. Your credit card will not be charged at the time of booking. The hotel, not Spargo, may charge your deposit up to 30 days prior to check-in. If you plan to use one credit card to pay for multiple reservations, please email pashousing@spargoinc.com for a credit card authorization form. Reservations not guaranteed with a payment method will not be processed.

CANCELATION POLICY
Reservations must be canceled at least three days (72 hours) prior to arrival to avoid loss of deposit.

CHANGES
If you need to make any changes or cancellations to your reservation on or before Friday, March 31, 2023, make your changes through the Spargo online reservation system or call 877-585-6002. Changes made after April 12th must be made with the hotel directly. All changes are based on availability.

Failure to arrive on your confirmed date will result in a one-night room and tax no-show penalty (charged to the credit card provided).

ATTENDEE (not exhibitors) GROUP RESERVATIONS (10+ Rooms)
Deadline to reserve a block: Tuesday, March 28, 2023, 3:00 pm CT | Deadline to provide staff names: Tuesday, March 28, 2023, 3:00 pm CT

Your group request will be submitted directly to Spargo, who will follow up with you within three business days. Requests received will be assigned on a first-come, first-served basis and are based on hotel availability as well as PAS approval. Depending on the number of rooms requested, your group may be assigned to more than one hotel. Every effort will be made to place you at your preferred hotel(s). If none are available, Spargo will contact you with other hotel options. All reservations require a deposit of one night’s room and tax by a major credit card. Your credit card will be held as a guarantee for the rooms and will be charged approximately 30 days before arrival and check-in date.

10+ ROOMS: NAME ASSIGNMENTS/ATTRITION/POLICIES
Every group reserving 10 rooms or more must agree to a room block agreement contract. Once the group block is confirmed, each group will be responsible for picking up 80%of the block’s total room nights. Groups will be required to confirm the total number of room nights needed as well as a list of names assigned to the block by Monday, March 28, 2023.  Any rooms not confirmed by this date will be released. Should the actual block fall below 80% of the confirmed block, the group will be billed the difference between the hotel’s actual pickup numbers and 80% of the agreed-upon total room nights. These monies are due within 30 days of receipt of the invoice.

Rooms without names will be released from the group block and placed in the attendee general sale on Tuesday, March 28, 2023. You will still have an opportunity to change names after this date but will not be able to keep unused rooms.

CHANGES/CANCELATIONS
After Tuesday, March 28, 2023, all changes and cancelations must be made in writing to the hotel at least three days (72 hours) prior to arrival. Cancelations received less than these times will be charged one night’s room and tax cancellation fee (to the credit card provided) Friday, March 30th in addition to forfeiture of your hotel deposit. Failure to arrive on your confirmed date will result in a one-night room and tax no-show penalty per reservation (charged to the credit card provided).

ADA ASSISTANCE/SPECIAL NEEDS
PAS is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by emailing info@pasmeeting.org with your specific request, using the phrase “Assistance with Special Needs” in the subject line and/or

Please check the appropriate box on the hotel reservation form to indicate any special needs such as wheelchair, vision-impaired, and hearing-impaired accessible rooms. ADA transportation is available for attendees with Special Needs. Please call 346.258.6216 if you require transportation to and from the convention center.

TRANSPORTATION

WALTER E. WASHINGTON CONVENTION CENTER PARKING 
Twelve metered public parking spaces, designated for vehicles displaying disability permits or tags, are located on 9th Street.

Locations:

  • Three spaces on the east side of 9th Street, between Mt. Vernon Place & L Street
  • Three spaces on the east side of 9th Street, between L & M Street
  • Three spaces on the east side of 9th Street, between M & N Street
  • Three metered public parking spaces on 7th Street, between Mt. Vernon Place and L Street

Parking signs are posted, indicating a two-hour parking limit, from 7:00 a.m. to 6:30 p.m. daily.

PUBLIC TRANSPORTATION

ADA/SPECIAL NEEDS TRANSPORTATION INFORMATION
PAS is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by emailing info@pasmeeting.org with your specific request, using the phrase “Assistance with Special Needs” in the subject line and/or

Please check the appropriate box on the hotel reservation form to indicate any special needs such as wheelchair, vision-impaired, and hearing-impaired accessible rooms. ADA transportation is available for attendees with Special Needs. Please call 346.258.6216 if you require transportation to and from the convention center.

CME/MOC PART 2 CREDIT

ACCREDITATION AND CREDIT DESIGNATION

AMA PRA Category 1 Credit(s)

This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of Baylor College of Medicine and the Pediatric Academic Societies Meeting. Baylor College of Medicine is accredited by the ACCME to provide continuing medical education for physicians.

This activity is approved for AMA PRA Category 1 Credits.

MOC PART 2 CREDIT OPPORTUNITY FOR PAS 2023 MEETING ATTENDEES

American Board of Pediatrics (ABP) Maintenance of Certification (MOC)

Successful completion of this CME activity, which includes participation in the activity and individual assessment of and feedback to the learner, enables the learner to earn up to 10.0 MOC points in the American Board of Pediatrics (ABP) Maintenance of Certification (MOC) program. It is the CME activity provider’s responsibility to submit learner completion information to ACCME for the purpose of granting ABP MOC credit.

Submission for ABP MOC Part 2 is a 3-step process to include the Evaluation, Certificate, and MOC reflection. Attendees will be asked to complete the meeting evaluation, and claim their CME Certificate credits, before being prompted to complete the MOC reflective assessment process at the MOC portal. Attendees may use the worksheet to document their learning reflections for five (5) sessions that they attended. Attendees are asked to reflect,  identify new knowledge, updates, strategies, professional practice changes, and/or insights gained as a result of the sessions attended. The answers should be unique to the new knowledge gained and specific to the session. Each reflection will be limited to 150 words. For examples of reflective responses that meet the passing standard and those that do not, see Appendix A of the Knowledge and Self-Assessment Process. ALL FIELDS MUST BE COMPLETED AT THE TIME OF ENTRY AND SUBMITTED IN ORDER TO HAVE RESPONSES TRANSMITTED. It is recommended that attendees complete the worksheet in preparation to copy and paste them into the fields.

MOC Knowledge and Self-Assessment Process
MOC Reflections Worksheet
MOC Process Flowchart – will be available March 2023
MOC Eligible Sessions – will be available March 2023

MOC PART 4 CONTINUING CERTIFICATION OPPORTUNITY FOR PAS 2023 QI POSTERS

Baylor College of Medicine (BCM) is an approved and recognized Program Sponsor of the American Board of Medical Specialties Portfolio ProgramTM. As such, the BCM Maintenance of Certification Program (BCM MOC Program) provides eligible physicians and physician assistants (PA) the opportunity to earn MOC Part 4 credit/points or NCCPA Category 1 PI-CME credit, respectively, for authoring a qualified QI Poster (featuring an improvement project in which they participated) presented at an academic or professional conference/meeting, or for participating in the improvement project featured on a qualified QI Poster (non-poster author).

If approved, MOC Part 4 (Improvements in Medical Practice) credit is issued to physicians by participating Member Boards of the American Board of Medical Specialties (ABMS). Likewise, NCCPA Category 1 Performance Improvement Continuing Medical Education (PI-CME) credit is issued to physician assistants by the National Commission on Certification of Physician Assistants (NCCPA).

A physician or PA may request credit through the BCM MOC Program for their QI poster if the project lead of their featured improvement project is a current BCM or BCM-affiliated employee.*

For more information, including poster-related eligibility requirements and submission deadlines for credit, visit: QI Poster overview page

To stay abreast of all available opportunities for credit, visit the I-QIPS home page and sign-up to receive email notifications.

Questions should be directed to the BCM MOC Program at: CCIT-mgmt@bcm.edu

*Note: If the project lead for your featured improvement project is not affiliated with Baylor College of Medicine, but is associated with a different ABMS Portfolio Program Sponsor organization, contact the respective organization directly regarding their requirements and deadlines for credit.

GENERAL INFORMATION

About the Pediatric Academic Societies (PAS) 2023 Meeting

About the Pediatric Academic Societies (PAS) 2023 Meeting

The Pediatric Academic Societies 2023 Meeting will be held in Washington, D.C. from Thursday, April 27 through Monday, May 1, 2023. Scientific sessions, exhibits, and posters will take place in the Walter E. Washington Convention Center.

Registration is required for admittance to all invited scientific sessions, platform sessions, exhibits, posters, award presentations, and other meeting events, unless otherwise indicated, in the program schedule.

Assistance for Attendees with Special Needs

Assistance for Attendees with Special Needs
PAS is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by emailing info@pas-meeting.org with your specific request, using the phrase “Assistance with Special Needs” in the subject line.

ADA Transportation Information
Please check the appropriate box on the hotel reservation form to indicate any special needs such as wheelchair, vision-impaired, and hearing-impaired accessible rooms. ADA transportation is available for attendees with Special Needs. Please call 346.258.6216 if you require transportation to and from the convention center.

Child Care/Family Room

Child Care/Family Room     

 

KiddieCorp Child Care at PAS 2023
Locations Provided to Registrants
Children ages 6 months – 12 years

Thank you for your interest in the Pediatric Academic Societies children’s program staffed by KiddieCorp, a provider of high-quality childcare at pediatric conventions, trade shows, and special events for over 31 years. KiddieCorp engages your children in a program they love while giving you critical peace of mind so you can make the most of the event!

Activities
Age-appropriate activities include daily themes, arts & crafts, group games, music & movement, board games, storytime, and self-directed play using safe, sturdy equipment that you can feel comfortable with. Snacks and beverages are provided; meals must be supplied by parents or purchased when checking in your child each day.

Commitment
KiddieCorp team members are selected according to their integrity, experience, education, enthusiasm, and rapport with kids. In addition to carrying ample liability insurance, their low staff-to-child ratio ensures every child has a comfortable, safe, and happy experience.

Child Age — Staff Ratio
6 – 11 months — 1:2
1 – 2 years — 1:3
3 – 5 years — 1:5
6 -12 years — 1:7

The advance registration deadline is March 31, 2023. Register early, as availability is limited and handled on a *first-come, first-served basis.

*KiddieCorp must receive both the registration form (coming soon) and payment in full to hold reservations. Although every effort will be made to accommodate on-site registrations, there is no guarantee and it is not recommended.

Coat Check/Luggage

Coat Check/Luggage

Coat check and luggage will be available at the Walter E. Washington Convention Center, Street Level, beside Salons A & B.

Dress Code

Dress Code

Attire is business casual.

Exhibit Hall

Exhibit Hall

Please see the Exhibits page for details.

Internet Access

Internet Access

Complimentary wi-fi will be available to all meeting registrants in all public lobbies and meeting spaces of the convention center.

Lost and Found

Lost and Found

Please visit the PAS Information Desk onsite.

Meditation Room

A Meditation Room 

A meditation room will be available in the convention center.

Nursing Mothers Lounge

Nursing Mothers Lounge

A Nursing Mothers Lounge will be in the convention center to give parents and children a place to relax during the meeting. The room will be equipped with comfortable furniture and separate private areas for nursing mothers. Attendees may not use this room for babysitting purposes.

Safety and First Aid

Safety and First Aid

Safety – As you travel, please be aware of your surroundings and take common-sense measures to protect yourself and your personal items. If necessary, PAS or local authorities will share security-related information via the PAS App, announcements, or other channels.

To report an emergency at the Walter E. Washington Convention Center (coming soon)

First Aid 

Available during meeting hours in Walter E. Convention Center – Room TBD.

Attractions and Local Activities

Washington, D.C. Attractions

Coming Soon

PAS POLICIES AND GUIDELINES

Academic Ethics Policy

Academic Ethics Policy

This policy provides guidelines regarding PAS’s expectations as to submissions for presentations at the PAS Meeting regardless of session format. PAS strives to ensure presentations at the PAS Meeting are presented with the utmost ethical conduct and are free from any conflicts of interest. PAS is committed to fostering an environment where all PAS Meeting participants maintain the highest ethical and academic standards and where all conflicts of interest are fully and openly disclosed. PAS will proactively monitor, compare and analyze submissions to ensure compliance with PAS abstract submission guidelines and this policy. Failure to follow this policy may result in the immediate rejection of such submission.

Submission Guidelines

  • Without regard to session format, submissions made for presentation at the PAS Meeting should adhere to PAS Meeting Submission Guidelines as posted on the PAS Meeting website.
  • There is no limit on the number of abstracts submitted by each author, but the submission of multiple, redundant or highly similar abstracts with only minimal changes in the abstract title or minor changes in data analysis from the same investigator(s) or laboratory is strongly discouraged. Such submissions may result in the rejection of all abstracts that are deemed to be in violation of PAS guidelines; rejection may occur prior to, during, or after review, even if submitted to different topical
  • Previously submitted and rejected abstracts should not be resubmitted with only minimal or no changes. Such submissions may result in rejection prior to, during, or after review. Please note: Previously submitted Scholarly Sessions or Workshops that have been accepted or rejected, may be resubmitted.
  • Abstracts submitted to PAS 2022 can be resubmitted with updated findings if they have not been published in manuscript form prior to submission to PAS 2023.
  • Abstracts submitted and/or presented at other Societies’ or national meetings within the 12 months prior to the PAS Meeting may be submitted to the PAS Meeting for consideration.
  • Research published in manuscript form prior to the submission of the abstract is not appropriate and should not be submitted. If data contained in the abstract is published after submission of the abstract, the PAS Office must be notified regardless of timing as soon as publication is recognized. At that time, the Program Committee Chair will make a determination concerning the presentation at the PAS Meeting. Abstracts should not be submitted if there is knowledge and confirmation that this work will be published in an upcoming article prior to the meeting.
  • Upon submission, the submitting author verifies that all authors have agreed to the submission.
  • Reviewer scores and comments are confidential and are not available to individuals (including authors) outside of the review process.
  • The decision of the Program Committee to accept or decline any submission is final.
  • The assignment of presentation format for accepted submissions (for example, platform, plenary or poster session, poster symposium) is at the sole decision of the PAS Program Committee.
  • If your submission is accepted, all presenters must give permission for their presentations to be recorded and for the recording to be used for academic purposes by Pediatric Academic Societies, Inc. (PAS). This includes authorizing PAS to reproduce any and all video/audio recordings that are made of the participants during this event, without further compensation. The recordings will be made available only to registered participants.

Publication of Submissions

  • All submissions, if accepted for presentation, will be published in the PAS Program Guide.

Ethical Conduct & Conflict of Interest

Regardless of the session format, PAS expects:

  • Submissions should be free of plagiarism, and misrepresentation and should align with the standards for research or academic work expressed by the home institution of submitting author(s) or presenter(s).
  • All authors of submissions must complete and submit Conflict of Interest Disclosures (COI) in accordance with PAS timelines and procedures.  The submitting author should alert her/his colleagues about this requirement.
  • If the submission is accepted for presentation, all authors must attest that they are and the submission is in compliance with the PAS Policy on Academic Ethics Policy and Submission Guidelines.
  • If the submission is accepted for presentation, all authors must attest whether they have previously been found in violation of the PAS Code of Conduct Policy.
  • Work submitted for presentation must include an acknowledgment of funding sources of commercial nature and/or consulting or holding of significant equity in a company that could be affected by the results of the study. Even if indicated elsewhere in the submission, this must appear as the last sentence and read “funded by…” and/or “equity in…” if pertinent. Required text is excluded from submission character count limits.
  • The text required by a granting agency acknowledging funding or support is excluded from submission character count limits.

Reporting Ethical Conduct or Conflict Of Interest Concerns or Violations

Any individual who believes the research, content, information, or data contained in a presentation within the PAS Meeting program:

  • violates the intellectual property rights of another and/or
  • was or may be presented without full disclosure of all conflicts of interest by the submitting or presenting party(ies)

should file a complaint with the PAS Program Chair by contacting the PAS Office at info@pas- meeting.org or 346.258.6216.

Complaints will be reviewed by the PAS Program Chair in consultation with an ad hoc committee comprised of the PAS Program Committee Chair-elect and up to two relevant subject matter experts drawn from the PAS Program Committee.

Consequences of Violations

Following consultation with the ad hoc advisory committee, the PAS Program Chair will communicate the outcome and decision to the individual(s) who completed the submission. If a violation of this policy is found, actions taken against such individual(s) may include:

  • Rejection of the submission
  • First offense, minor: Warning with a reminder of submission guidelines and policy requirements
  • First offense, major: Prohibited from submission, presentation, or attendance for the three PAS Meetings following violation
  • Second offense: Prohibited from submission, presentation, or attendance for the three PAS Meetings following violation

All decisions of the ad hoc advisory committee shall be final.

Notwithstanding the above, if PAS, in its reasonable judgment, determines an individual has violated this policy in an egregious or flagrant manner, PAS may, without regard to the above tiers, bar the individual from the participation of any kind in any future PAS Meetings. PAS reserves the right to immediately remove:

  • any Meeting participant whose actions violate this policy
  • any content or materials related to violations of this policy
  • and to cancel any related presentations if PAS, in its reasonable judgment, deems such presentations a risk to its ability to conduct a meeting free of ethical violations or conflicts of interest.

NOTE: For information regarding the conduct expected of attendees of the PAS Meeting, please refer to the PAS Meeting Participant Code of Conduct Policy.

Americans With Disabilities Act

Americans With Disabilities Act

In compliance with the Americans with Disabilities Act of 1990, PAS will make all reasonable efforts to accommodate persons with disabilities. Contact PAS in order to make arrangements.

Code of Conduct

Code of Conduct

The purpose of this policy is to address the conduct expected of PAS participants and to outline steps that may be taken when conduct does not align with expectations. For purposes of this policy, “participant” is defined as any individual registered attendee, speaker, organizer, staff, sponsor, guest, or exhibitor associated with any official PAS events. The PAS Code of Conduct applies to all PAS activities. A PAS activity includes but is not limited to activities throughout the year preparing for the PAS events or activities published in the PAS Meeting Program guide or similar materials, including social events, or activities taking place in or on a PAS event platform, PAS-contracted venues, or taking place online or via social media (i.e., postings to PAS Facebook, Twitter and similar pages, including meeting hashtags).

Expected Conduct

The PAS is committed to fostering a welcoming environment that is safe, collaborative, and productive for dialogue and discovery for all participants. All who register to participate, attend, speak, sponsor or exhibit at a PAS event agree to comply with this policy.

PAS expects all participants associated with any official PAS events will adhere to the following principles:

  • Respect common-sense rules for public behavior, personal interaction, courtesy, and respect for private property.
  • Be considerate and respectful of differing perspectives during the meeting.
  • Respect the rules and policies of participating societies, the meeting platform, venues, and hotels.
  • Comply with all local, state, and federal laws.

PAS prohibits any form of harassment, sexual or otherwise. Accordingly, some behaviors, including but not limited to the following, are specifically prohibited:

  • Intimidation, stalking, harassment, inappropriate physical or digital contact, unwelcome sexual attention, or discrimination in any form.
  • Abusive, harassing, or threatening behavior
  • Verbal/written threats or personal insults

At any PAS events, PAS prohibits the following:

  • Disruption, including but not limited to solicitation or promotional items, of any presentation, video/text chat, exhibit hall activity, or any other events throughout the meeting is prohibited. All participants must comply with instructions given by the moderator and/or any PAS event staff.
  • Participants in PAS events are strictly prohibited from screen capturing, recording, photographing, broadcasting, distributing, or unauthorized publication of any sessions or presentations, or materials presented at PAS events. This includes, but is not limited to, slides, video or text chat, audio recordings, live digital feeds, or other forms of digital information sharing.
  • Participants in PAS events are strictly prohibited from transferring, sharing, publishing, or copying login or access credentials, passwords, hyperlinks, or other materials intended for the use of individual access to PAS content.

Participants asked by anyone to stop engaging in hostile or harassing behaviors are expected to comply immediately. This behavior will not be tolerated and may result in immediate expulsion from a session, event, or the PAS Meeting, including future PAS Meetings or other PAS events, either virtual or a held-in-person, and/or deactivation of login credentials or other access mechanisms.

Reporting A Violation

Violations of this Code of Conduct Policy should be reported immediately.

All participants are expected to alert venue security, platform, or PAS personnel of any dangerous situations, violations of this Conduct Policy, or if anyone is in distress as detailed below.

Participants who feel physically unsafe or believe a crime has been committed should contact local police immediately.

To report a Code of Conduct violation, participants may:

  • Visit Salon F of the Walter E. Washington Convention Center on April 27-May 1, 2023, 7:00 am – 5:15 pm and/or
  • Visit the Code of Conduct form, which will collect and promptly relay information confidentially and sensitively, and/or
  • Call PAS at 346.258.6216.

Complaints may be raised during or after any PAS event. Allegations regarding misconduct by participants are taken very seriously. PAS encourages prompt reporting of violations so immediate action can be taken to address the concern. Reports may not be submitted anonymously as that would preclude adequate follow-up action.

Procedures Regarding Reported Violations:

During the PAS Meeting

  • Once an allegation is received, the incident will be reviewed promptly by the PAS Executive Director, PAS Meeting Director, and members of a PAS Advisory Group, comprised of the members of the Program Committee Leadership Team.
  • Based on this initial information, the complainant will be interviewed promptly by the PAS Executive Director and the PAS Meeting Director together. The complainant will be asked to provide his/her preferred resolution.
  • Note: if any of the above individuals are named in an allegation, they may be excluded from any review actions.
  • Based on the sole assessment of the PAS Executive Director, PAS Meeting Director, and PAS Advisory Group comprised of the members of the Program Committee Leadership Team, in consultation with legal counsel, as needed, PAS may enact a range of next steps, up to and including immediate expulsion from a session, event, or the PAS Meeting, without prior warning or refund. PAS reserves the right to remove any participant whose social attentions become unwelcome to another and who persists in such attentions after their unwelcome nature has been communicated. PAS also reserves the right to remove any participant who appears inebriated or who engages in conduct that interferes with the ability of other participants to participate in and enjoy the meeting.

After a PAS Event

  • If PAS, in its sole determination, concludes the allegation requires further review or scrutiny, the PAS Executive Director, Meeting Director, and an Advisory Group member will raise the complaint with the alleged offender, who will be given a chance to respond.
  • Other individuals may be contacted to provide information. Participants are expected to cooperate with PAS information gathering related to a reported violation of this Code of Conduct Policy by providing the information requested by PAS that is relevant.
  • Action will be taken by the PAS Board based on its assessment of the level of misconduct.
  • PAS may, in its reasonable judgment, refer the allegation to venue or platform security personnel or to the alleged offender’s home institution (Office of Research Integrity or similar), employer, licensing board, or law enforcement for investigation and decision.
  • If PAS, in its reasonable judgment, determines an individual has violated this Code of Conduct Policy, PAS may bar the individual from participation in future PAS events.
  • PAS will report on the outcome of any investigation to individuals who have reported a violation of this Code of Conduct Policy.

Copyright Statement

Copyright Statement

The presentations, handouts, and other related materials (“Materials”) which are part of the PAS Meeting are the copyrighted intellectual property of the owner and no use of such materials may be used in any way without the prior written consent of the copyright owner.

Disclaimer

Disclaimer

The views expressed by any meeting attendee, speaker, exhibitor, or sponsor are those of the speaker and not necessarily those of PAS. As such, PAS shall not be held liable for any claims relating to reliance on such views.

Diversity, Equity & Inclusion

Diversity, Equity & Inclusion

PAS Goals: PAS is committed to

  1. A program selected on the basis of scientific, scholarly, and educational merit in support of our vision: To be the premier North American scholarly child health meeting.
  2. Building and operationalizing an understanding of DEI in all aspects of PAS, including program content, participants, committees, leadership, and staff, through data collection, impact assessment, and continuous process improvement, under the leadership of the PAS DEI Task Force.
  3. A safe environment that welcomes respectful expression of diverse opinions and perspectives that is open to collegial, energetic debate and dialogue.
  4. All Submitters are expected to give proactive attention to DEI in the planning of session content and presenters. (For DEI definition guidance, see Notice of NIH’s Interest in Diversity.)
  5. Under the leadership of the DEI Task Force, PAS will collect and analyze DEI data from PAS presenters, attendees, leadership, and staff and will use this data to identify opportunities for impactful DEI improvements.

Individual Slide and Poster Photography/Video

Individual Slide and Poster Photography/Video

NEW FOR 2023

Information sharing is vital to advancing scientific research, but it is important to respect information privacy and copyright ownership as well.

To help authors and attendees understand scientific content-sharing boundaries clearly, presenters must use PAS-provided icons to label each slide or poster with either the “PAS Share” or “Do Not Share” icons.  Important: Attendees must take note of what icon is listed on each individual slide.

“PAS Share”

Slides labeled with the PAS Share icon indicate the presenter or author agrees to individual slides or their poster being captured by video and/or photography and potentially being shared on various web and social media platforms. IMPORTANT: Attendees can share anywhere (social media, blogs, etc.) but MUST include the authors’ full name and institution. If NO icon is shown, sharing is not permitted.

“Do Not Share”

Slides labeled with the PAS Do Not Share icon indicates the presenter or author does not agree to their scientific content, research, or presentation slides being shared anywhere. All attendees are strictly prohibited from using cameras, including mobile phones, tablets,  cameras, and all other photography, audio, and video recording devices in these scientific sessions.

This means attendees may not take photos or videos of speakers presenting or their slides. Attendees not adhering to this policy may be asked to leave the room and will be asked to delete all photos or videos already taken; additional action may be taken with repeated or egregious offenders.

Attendees are asked to be respectful of their colleagues by turning off all mobile devices before entering meeting rooms.

Session Videos: PAS will set up a secure website to share videos of certain sessions, including the Presidential Address, Invited Sessions, and Special Symposia. Presenters at these sessions will be asked to indicate whether their session videos may be shared.

Official photographs will be taken at the PAS 2023 Meeting. By registering for this meeting, you agree to allow PAS to use your photo in any PAS-related publications, including the PAS website.

Intellectual Property Policy

Intellectual Property Policy

The purpose of this policy is to specify the guidelines adopted by PAS regarding the use of PAS intellectual property. For purposes of this policy, “Member Organizations” are defined as the following: American Academy of Pediatrics, Academic Pediatric Association, American Pediatric Society, and Society for Pediatric Research. “PAS Directors” are those individuals appointed by a Member Organization to the PAS Board of Directors (“PAS Board”).

Nothing in this policy is intended to restrict the use of Intellectual Property by the persons who are the owners of the Intellectual Property, their licensees, or assignees. These owners may use their Intellectual Property or licensee or assign other uses as they deem appropriate, including reproduction, adaptation, publication, performance, and display, without any prior approval or
notice to the PAS.

Through events and other means, PAS provides valuable information and educational materials for stakeholders in the pediatric healthcare profession. This information and educational material include program guides, submissions, session materials, presentations, recordings, data, photographs, displays, signage, and images (collectively “Intellectual Property”) which may
be owned by PAS, speakers, licensors, or other providers. This Intellectual Property is protected by the United States and international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws.

The owners of this Intellectual Property exercise full rights over its usage. The PAS Code of Conduct and PAS Terms of Use provide guidance for conduct related to the use of Intellectual Property, including social media activity and conduct during PAS sessions. Agreement to these stipulations is required of all participants in PAS events. These stipulations permit and encourage the open exchange of ideas and information that is essential to the advancement of scholarship and research core to the PAS vision.

The above notwithstanding, unless PAS Directors, staff, committee members, reviewers, moderators, presenters, volunteers, event participants, supporting staff, and other stakeholders are the Intellectual Property owners, individuals may not:

  • Reproduce, distribute, modify, or create derivative works of the Intellectual Property
  • Publicly display, publicly perform, republish, download, store, or transmit any Intellectual Property
  • Use any illustrations, photographs, video or audio sequences, or any graphics separately from the accompanying text in the Intellectual Property
  • Delete or alter any copyright, trademark, or other proprietary rights notices from copies of materials from the Intellectual Property

Any proposed use of Intellectual Property by persons other than the owner of the Intellectual Property, their licensees, or assignees must be pre-approved by PAS in writing. Requests should be sent by email to info@pasmeeting.org to the attention of the PAS Executive Director.

Personal Data Use Policy

Personal Data Use Policy

The purpose of this policy is to describe the guidelines adopted by PAS regarding the use of the personal data of PAS event attendees, speakers, sponsors, and other stakeholders. This personal data (“Personal Data”) includes a person’s name, contact information, education, demographics, and other significant points of data regarding a person as outlined in the PAS Privacy Policy. This Personal Data has been entrusted to PAS for use in connection with PAS events, programming, and other activities of PAS and is an important and valuable asset of PAS.

PAS Directors, committee members, event participants, staff and other stakeholders may not:

  • Share or transfer Personal Data
  • Sell or rent Personal Data
  • Use Personal Data for commercial purposes or purposes that duplicate or conflict with PAS events, offerings, or programs

Any proposed use of Personal Data must be pre-approved by PAS in writing. Requests should be sent by email to info@pasmeeting.org to the attention of the PAS Executive Director.

Privacy Policy

Privacy Policy

Thank you for visiting the PAS website. The purpose of this policy is to provide information on how the Pediatric Academic Societies (PAS) may collect and utilize your personal data. For purposes of this policy, “Member Organizations” are defined as the following: American Academy of Pediatrics, Academic Pediatric Association, American Pediatric Society, and Society for Pediatric Research. A listing of Alliance and Affiliate Organizations is available here.

Personal Data and Data Sources that PAS May Collect

Personal Data Personal Data Sources
Name, email and physical address, telephone numbers PAS Attendees, when submitting forms, abstracts or session or event proposals, or engaging in communications with us
Personal data about your transactions with us and personal data about your transactions with unaffiliated third parties (“Third Parties”) that are shared with PAS. Such transactional personal data can include but is not limited to, billing information, educational materials, or claims related to PAS policies or policy violations PAS Member, Alliance, Affiliate or other participating organizations, PAS websites, digital platforms, and applications
Third-party data, including personal data you provide to Third Parties when you have authorized the Third Party to share such personal data with other parties, such as personal data collected through Third Party applications, websites, or other digital interfaces, personal data you have authorized us to receive, or personal data you have authorized Third Parties to share with us Third-Party applications, websites, or other digital interfaces where you have agreed to share your personal data • Assistive technologies, mobile or wearable devices, or other similar technology

In order to better understand the academic pediatric community we serve, in the future PAS may expand the types of data it collects to include, for example, gender, race, ethnicity, cultural affiliations, or other demographic information.

How We Use Your Personal Data: We use personal data to provide our services and for purposes allowed by law. This includes use authorized by you. For example, we may use your data to:

Process registration, program, or education transactions
Example data use – education transaction: In order for CME credits to be claimed by PAS attendees PAS transmits data such as attendee name, email address, PAS registration number, session attendance, and/or evaluation data to the official PAS CME provider, currently Baylor College of Medicine.

Create and deliver educational programs and events
Example data use – educational programs: In order to create and deliver a PAS session or webinar – two examples of educational programs or events – PAS will share the attendee name and email address with external vendors with whom it has contracted for program guide apps or online meeting platforms. Illustrative vendors are Zoom, PosterCast, EventScribe, ScholarOne, and Cadmium.

Maintain your accounts
Example data use: PAS will use data such as attendee name, academic title, institution, specialty, and email address to maintain accounts that record participation in PAS activities or roles such as registrant, attendee, reviewer, moderator, speaker, workshop presenter; Board, task force or committee member.

Comply with PAS policies and applicable laws and for security purposes
Example data use – PAS policy compliance: PAS will use data such as name, email address, and abstract submissions to monitor for compliance with the PAS Academic Ethics Policy, for example, and to issue notifications or warnings of violations or take other policy enforcement actions.

Prevent and prosecute fraud or criminal activities or PAS policy violations
Example data use – prosecute fraud or criminal activities: PAS may share data in order to be responsive to requests from federal, state, or local authorities engaged in law enforcement activities.

Create, maintain, operate, and market our scholarly and educational services
Example data use – create/market educational services: PAS Meeting sessions and webinars are one example of scholarly and educational services. PAS may use attendee participation or evaluation data to pilot PAS Meeting sessions or webinars on new topics (for example, pediatric sedation). PAS may use attendee emails to spread awareness or market new sessions or webinars to those most likely to find them of interest.

Support online client experiences, digital platforms, and/or applications you elect to participate in
Example data use – support online client experiences: In order to resolve technical issues or provide the support needed by PAS participants, PAS may share error messages, user questions, requests for support, or descriptions of apparent network or platform failures with the relevant vendors (for example, Zoom, ScholarOne, or Cadmium or others).

Registration Cancelation Policy

Registration Cancelation
Registration may be canceled through March 15, 11:59 pm CT. Cancelation is not permitted beginning March 16, 2023.
Meeting registrations cannot be transferred to another person. If the registrant cannot attend the meeting for any reason, his/her registration must be canceled, and the replacement person must register for the meeting separately.

On Demand Only*
Registration may be canceled through March 15, 11:59 pm CT. The original registration fee, less a 20% administration fee, will be refunded. This administration fee is waived for Trainees.

In-Person + On Demand*
Registration may be canceled through March 15, 11:59 pm CT. The original registration fee, less a 20% administration fee, will be refunded. This administration fee is waived for Trainees.

What happens if I cancel after March 15, 2023?
If you are a registered attendee for the live meeting in Denver and you discover you are unable to attend PAS after the March 15, 2023 cancellation date, please note you will remain a registered attendee and receive access to all On Demand.

Transferring Registrations
Meeting registrations cannot be transferred to another person. If the registrant cannot attend the meeting for any reason, their registration must be canceled, and the replacement person must register for the meeting separately.

Right To Use Name & Likeness

Right To Use Name & Likeness

In consideration for my participation in the PAS Meeting, I hereby grant PAS the perpetual, worldwide, royalty-free right and permission to record, photograph, use, and distribute (royalty-free, both now and in the future) my image, name, and voice in all forms and all media including, without limitation, photographs, electronic reproductions and transmission of images and audio files, webcasting, and any and all other uses on the internet for any and all PAS’s lawful purposes.

Social Media

Social Media Guidelines

PAS encourages all of its members and meeting attendees to participate in public discussions through social networking including but not limited to social networking sites such as Twitter and Facebook, as well as blogs. At the same time, PAS expects that such individuals will make statements that are in the best interests of PAS and will not engage in any inappropriate statements or statements which would be detrimental to the PAS as a whole.  PAS retains the right to take appropriate action to remove any content or postings it determines are contrary to PAS’s interests. We remind you to adhere to PAS’ social media do’s and don’ts:

Do:

  • Pay close attention to all PAS Policies: Individual Slide/Poster Photography/Video and Video and Audio Recordings of Entire Sessions.
  • Look for the share icon on each slide during presentations and sessions.
  • Follow PAS on Twitter (@PASMeeting) and use the hashtag #PAS2023 to join the conversation about the meeting.
  • Like us on Facebook.
  • Blog or tweet about what you hear and learn at the meeting, but refrain from sharing when the speaker explicitly asks not to share. Talks are tweetable and shareable by default, but speakers can ask that attendees not share specific details or slides.
  • Converse and network with other attendees before, during, and after the conference.
  • Provide feedback to staff and the committee members – we encourage attendees to post about and discuss topics of interest and ideas for future annual meetings.
  • Communicate with respect and consideration for others, and keep criticism constructive.

Don’t:

  • Capture, transmit, or redistribute data presented at the meeting if there is a no-share icon or no icon at all – this may preclude its later publication in a scientific journal. Please adhere to the embargo policies and do not jeopardize your colleagues’ work!
  • Post copyrighted or trademarked material, or material protected by other intellectual property rights.
  • Use PAS’ social media platforms to comment on medical, legal, or litigious matters.
  • Post derogatory, demeaning, inflammatory, offensive, disrespectful, hateful, sales-oriented, or otherwise inappropriate comments.

People who participate in social media activity associated with the meeting are expected to:

  • Maintain a courteous and respectful demeanor in their comments and posts.
  • Contribute value and expertise.
  • Represent themselves and their organizations truthfully and professionally.
  • Recognize that social media conversations include professionals, patients, policymakers, reporters, and the general public.

The views and opinions posted on PAS’ social media do not necessarily reflect the views, opinions, or policies of PAS, its leadership, staff, or membership. PAS reserves the right to remove comments it deems, in its sole discretion, to be inappropriate.

Special COVID Considerations

Our Shared Commitment

PAS shares with all PAS 2023 Meeting attendees, speakers, exhibitors, staff, and vendors a commitment to and responsibility for a safe and healthy environment for all event participants. As we pursue this commitment, we are grateful for the PAS community’s deep knowledge of the risks posed by COVID-19 or its variant strains and full support for safety procedures implemented by PAS in order to reduce potential virus spread. Thank you as well for your kind consideration of the comfort and preferences of your fellow PAS participants.

Safety and preventative measures implemented by PAS and PAS venues will take into consideration guidance from federal, state, and local public health authorities. But even as we implement these measures, please be aware PAS cannot fully eliminate all risks of harm to event participants or guarantee safety, especially those posed by COVID-19 or its variant strains. Ultimately, as a PAS 2023 participant, you are responsible for your own safety. Please also recognize this is a fluid situation, and PAS safety procedures may change. We will update you as needed via the PAS website, emails, and other communication channels. Thank you for your understanding.

COVID-19 Safety Procedures

Your safety is our #1 priority. Here are a few key details to keep in mind when planning for our in-person meeting in Washington, D.C.

Vaccines:  Participate in the PAS 2023 Meeting only if you are up to date on your COVID vaccination.

Consideration: Respect the preferences of others regarding social greetings –  fist bumps, hugs, and handshakes – and social distancing

Compliance: Comply with PAS safety procedures and PAS staff directives and be aware these may change at any time. PAS efforts may include requests for proof of vaccination, responses to health questionnaires, healthcare-provider verification of negative COVID-19 PCR test results, or documentation of exemption from vaccine requirements due to health circumstances of sincerely held religious belief. PAS may require repeat or alternate test protocols during the course of the event.

Participation:  Do not participate in PAS activities or discontinue participation if you feel unwell, are awaiting COVID-19 test results, believe you have been exposed, or are unable to participate safely. PAS will provide guidance regarding local testing availability and housing options for extended isolation if needed. Attendees will be responsible for the scheduling and cost of testing or housing. Please reach out to us immediately at +1.346.258.6216 if you test positive for COVID.

Liability Waiver:  When you register to attend the PAS 2023 Meeting (In-Person + On Demand) you agree to adhere to these COVID-19 Safety Procedures and to accept the required Assumption of Risk and Waiver of Liability presented during registration. As a registrant, you acknowledge you understand and knowingly and freely assume all risks related to illness and infectious diseases, such as COVID-19, by attending PAS 2023.

As a registrant, you indicate you understand that refusal to adhere to COVID-19 Safety Procedures as defined above may result in immediate removal from the event and cancellation of your registration without refund.

Speaker Support Policy

Speaker Support Policy

PAS does not pay speaker honorariums. However, we do offer the following speaker benefits for Scholarly Session participants only (Basic-Clinical-Translational Roundtables, Debate/Pro-Con Discussions, Hot Topic/Topic Symposia, Panel Discussions, State-of-the-Art Plenary):

Scholarly Session Speakers who provide an overview/presentation for 10 minutes or longer:

  • Member Speaker: Association members are encouraged to participate actively in developing their association’s scientific program at PAS. A member of APS, SPR, APA, AAP Fellow, ASPN, or PIDS who provides an overview/presentation for 10 minutes or longer receives:
    • Complimentary meeting registration
  • Non-Member Speaker: Highly qualified speakers who are not yet association members may be invited by session organizers or chairs to participate in PAS. A speaker who was not a member of APS, SPR, APA, AAP Fellow, ASPN, or PIDS as of September 30, 2022, and who provides an overview/presentation for 10 minutes or longer receives:
    • Complimentary meeting registration
    • Up to two nights lodging at a conference-contracted hotel. Note: speakers must book and pay for the reservation at a conference-contracted hotel themselves, then submit the receipt for reimbursement by June 1, 2023.
    • Up to $250 for incidentals. Itemized receipts must be submitted; see PAS Travel Guidelines for details.
    • Standard economy air travel to/from the PAS Meeting, which must be booked no less than 30 days prior to the start of the PAS Meeting through the PAS Egencia. If travel is not booked through PAS Egencia by March 21, 2023, the speaker must book and pay for their own travel. (Prior approval is needed for layovers that are non-PAS Meeting related.)
    • If the speaker is unable to attend the PAS Meeting after a ticket is booked, he/she is responsible for reimbursing PAS for the cost of the ticket (the ticket is not transferrable, and can only be used by the individual for his/her personal use.)
    • The PAS Travel Guidelines and Speaker Expense forms will be sent by email to eligible speakers by the PAS Office. If you do not receive the email by December 30, 2022, please contact michelle.kravanek@pasmeeting.org.
    • Speaker Expense forms must be submitted by June 1, 2023, to be eligible for reimbursement.

PAS Scholarly Session Program Chairs
Chairs are not eligible for complimentary meeting registration or compensation. Chairs who provide an overview/presentation longer than 10 minutes will be classified as both a chair and a speaker and therefore are eligible for the speaker support detailed above.

PAS Original Science Abstract Programs: Platforms, Poster Symposia, Poster Sessions
Moderators, Discussants, Poster Facilitators, and Presenters are not eligible for complimentary meeting registrations. All participants must register for the PAS Meeting.

PAS Clubs
All participants must register for the PAS Meeting. If grant funding is obtained, the PAS Speaker Support Policy applies, and grant funding is used first towards the speaker and audiovisual expenses and then for other expenses. If grant funding is not obtained, no speaker support is offered; registration and travel expenses are the responsibility of the speaker.

PAS Workshops–Including ASPN and PIDS Workshops
Workshop presenters are not eligible for complimentary meeting registrations. All participants must register for the PAS Meeting.

APA Special Interest Groups (SIGs)
Faculty participants are not eligible for complimentary meeting registrations. All participants must register for the PAS Meeting.

Presidential Plenaries
Special guest speakers who are invited by partner and alliance organizations to speak as high-profile “Guest Speakers” at the organization’s Presidential Plenary Session will follow the PAS Non-Member speaker policy.

Video and Audio Recordings of Presentations and Sessions

Video and Audio Recordings of Presentations and Sessions

The use of cameras and audio recording equipment (including, but not limited to, camera-enabled cellular phones, film, digital, and video) is prohibited during PAS events without prior written permission from PAS.

Waiver & Release

Waiver & Release

By registering for this meeting, I acknowledge and assume all risks associated with participation in the meeting and any associated events/activities (e.g. Opening Reception). I hereby knowingly and voluntarily waive and release PAS, its employees, directors, officers, volunteers, agents, successors, licensees, assigns, vendors, and sponsors from any and all claims, liabilities, or causes of action, including without limitation, death, bodily injury, property damage, or any other loss, damage, or any inconvenience whatsoever, arising from participation in this meeting and any associated events/activities whether or not such damage, injury, or loss may occur on the premises of the meeting, at offsite venues, in participating hotels or on event ground transportation.

CONVINCE YOUR LEADERSHIP – ROI LETTER

Draft a PAS Advantage Letter to share with your department head

  • Focus on what you will bring back to your home institution (lab, department, academic institution, hospital, etc.).
  • Identify sessions that both strengthen your professional development AND support your university/hospital goals.
  • Target attendees and speakers, whom you are interested in creating future collaborations with.
  • Explore innovative technologies and products in workshops and on the exhibit floor that could be implemented when you return.
  • Attach the infographic for a quick snapshot of all aspects available to you if you attend.
  • Identify colleagues who have attended and visit with them about their experience.
  • Prepare a conference cost estimate with cost-saving strategies: register early, share a room, explore the best flight options and daily meal budget, etc.
  • Document key takeaways from the sessions and workshops you attend, as well as the posters and exhibits you visit.
  • Create a Conference Report to share highlights with your colleagues and to justify your institution’s investment.