The PAS Program Committee is a large, active working group that is responsible for the overall organization, construction, and evaluation of the PAS Meeting. The committee is comprised of representatives from the American Pediatric Society, Society for Pediatric Research, Academic Pediatric Association, and American Academy of Pediatrics and also includes representatives from each of the alliance organizations that meet in conjunction with the PAS. In general, the composition of the program committee reflects the broad-based interests of the members, guests, and trainees who attend the meeting.
PROGRAMMING
PC MEETING DATES:
August 16, 2024 | 2pm CT
October 17, 2024 | 2pm CT
January 7, 2025 | 2pm CT
April 28, 2025 | 7am HST | Onsite
TIMELINE NOTES:
Abstract Selection will take place over the holidays. Please mark your calendars for 12/11/2024 – 12/30/2024.
Volunteers
PC Volunteer Rules
All PC Members are able to volunteer, although, PC Members CAN NOT volunteer as an abstract reviewer for the topic area they have been designated Coordinating Chair or Supporting Faculty.
Encourage Peers to Volunteer
We need your help!
Volunteers are a big factor in the meeting’s success, but Abstract Reviewer, MOC II Reviewer, and Moderator/Discussant Volunteer numbers over the past several years have decreased. As a PC Member we encourage you to share our volunteer information with your peers.
For your connivence PAS has created a template email for you to utilize. CLICK HERE!
The Call for Volunteers closes September 18, 2024.
Networking Breakouts
Host a Networking Breakout!
If you are interested in hosting a Networking Breakout at PAS 2025, please complete this form by Thursday, October 31.
SPACE IS LIMITED to 15 spots – We need each topic to combine with another topic to create a cross-collaboration networking group. This is the only way to make sure everyone who wants to host has a networking breakout in Hawaii!
Scholarly Sessions
Important Dates
Call for Scholarly Sessions: Aug. 1 – Sept. 18, 2024
Review: Sept. 23 – Oct. 7, 2024
Selection: Oct. 7 – 10, 2024 | Action Required for PC Designated Selector!
Notification sent by email: Oct. 23 – 25, 2024
Speaker Support Policy
There have been updates to the Speaker Support Policy. Please view the policy HERE!
Scholarly Session Review
Scholarly Session Review: 9/23 – 10/7
Please utilize the following documents:
Scholarly Session Selection will begin on October 7. All designated selectors now have their two-hour window selection time on their calendars. For your reference, the “Order of Selection” is attached as well.
Selection Process
Selection: Oct. 7 – 10, 2024 | Action Required for PC Designated Selector!
Each Partner, Alliance, and Affiliate will select one Scholarly Session Designated Selector. During the selection period (10/7 – 10/10). During the selection period, PAS will follow the pre-determined Scholarly Session Allotment Document and Order of Selection to notify the designated selectors to pick their sessions and so on.
PAS recommends that each Partner, Alliance, and Affiliate prepares for their selection timeframe by having multiple back up options. All selectors will have the opportunity to view other society’s selections HERE.
Next Steps to Finalizing Scholarly Sessions
Next Steps to Finalizing Scholarly Sessions:
- Click here for a list showing the Scholarly Sessions picked (tab 1) and the Scholarly Sessions still available (tab 2). This is a live document!
- Please use our Scholarly Session Proposal Report for more information on each session.
- NEW THIS YEAR: We ask that you leave comments on the sessions you think would fill gaps in the program. We are hopeful your comments ahead of time will provide efficiency during the October 17 call.
- Endorsing/ Co-Sponsoring: Would your society like to endorse a session that you did not select? Please use this form to provide the Scholarly Session information by Friday, October 25. Your society endorsement of the session will be published in the online program guide. Learn more about co-sponsoring a Scholarly Session HERE!
Upcoming PAS Program Committee Call | Thursday, October 17 | 2:00-3:30 PM Central
- The Program Committee Leadership Team is tasked with identifying gaps in the program and selecting additional Scholarly Sessions. They will do this immediately following the October 17 PC call.
- We will review the overall balance of the Scholarly Session selections together and ask PC members to voice any remaining sessions you would like to recommend to the PCLT for possible selection. Your comments requested earlier in this email will be integral to this discussion.
- The Program Committee will be online for the first hour (2:00-3:00pm CT) to offer recommendations for final Scholarly Session picks selected by the PCLT. You can find the agenda here.
- The PCLT will remain online for the final 30 minutes (3:00-3:30pm CT) to review gap areas and make their selections.
Co-Sponsor a Scholarly Session
After the Scholarly Session List is finalized on the October 17 Program Committee Meeting, each society will have the opportunity to co-sponsor Scholarly Sessions that they DID NOT select.
What is a co-sponsor?
This is the opportunity for your society to indicate which sessions your recommend to PAS attendees and your members. All co-sponsorships will be visible in the PAS Online Program Guide (example below).
Who can co-sponsor?
Anyone from a society. Although it is highly recommended that society members discuss together before submitting their selections.
Click Here to Co-Sponsor a Scholarly Session!
Abstracts
Important Dates
Call for Abstracts: August 15 – November 4, 2024 at 11:59 pm CT
Abstract Review: November 12 – December 1, 2024
Selection: December 11 – 30, 2024 | PC Coordinating Chairs and Supporting Faculty Action Required
PC Platform Scheduling Meeting: January 7, 2025 | PC Member’s presence HIGHLY Recommended
Notification sent by email: January 15, 2025
Abstract Allotment Doc
Coming Soon!
Abstract Selection
In September, PAS will connect you with your topic team (Abstract Topics). This team will consist of a coordinating chair and supporting faculty.
On December 11, 2024, PAS will send your team an email announcing the opening of selection. Within this email, you will receive the following documents:
- The PAS 2025 Allotment Document.
- All abstracts submitted in your topic area with the reviewer’s scores.
- Presenter’s DEI.
- A list of moderators who volunteered under your topic.
Coordinating chairs analyze the review scores and ultimately select and develop the final programs based on the review outcomes. After careful collaboration with the coordinating chair team, it is the responsibility of the coordinating chair lead to submit the final session assignments online. Moderators, alternate Moderators, and poster symposium discussants should be assigned during this time. Discussants serve as “plants” in the audience to enhance
and facilitate audience interaction during poster symposia.
Reminder:
- There are ONLY 6 abstracts in an Oral Platform and UP TO 15 posters in a poster cluster.
- The number of Oral Platforms and Poster Cluster are pre-determined by PAS and can be found on the allotment document within December 11’s email.
- Two Moderators and four alternate moderators for each Oral Platform will need to be determined and entered into Cadmium.
Recommendations:
- Don’t wait! Once you’ve been connected with your team in September, schedule a time during the selection process (December 11-30) to meet with your team and select abstracts.
Abstract & Schedule Finalization Program Committee Meeting
Abstract & Schedule Finalization Program Committee Meeting:
- Any final adjustments to selections are made.
- A review of the program schedule and any adjustments to the abstract session schedule will be made.
- Program planning for future years will be discussed.
Save the Date: January 7, 2025 | 2pm CT
MEETINGS & COMMUNICATIONS
Program Committee Meetings
Kick Off Call | August
Program Committee Meeting | October
All Email Communications
PAS 2025 Calls Opening Email
PAS 2025 Call Opens Today | Program Committee Next Steps
Now Open: Call for Abstract and Works in Progress Posters
2025 Scholarly Session Review
PAS 2025 | Scholarly Session Selections Update
PAS 2025 | Abstract Updates
PAS 2025 TRAVEL INFORMATION
HOTELS:
You will get access to book housing one week prior to the public release date- October 21, 2024.
Airline Discounts:
PAS is pleased to offer attendees a discount code for the following three airlines:
Air Canada: To book a flight with your promotion code, access aircanada.com and enter your promotion code RVFNBBW1 in the Promotion Code Box to qualify for the Meeting and Conventions special fares a minimum of 10 delegates is required travelling from various origins to the same destination within air Canada’s extensive north american and international network. Customers will benefit from an instant online registration and enjoy a ten percent discount on eligible fares.
Applicable Rules:
- The booking is to be made to the following city: Honolulu, HNL (US)
- The travel period begins Tuesday, April 15, 2025 and ends Monday, May 05, 2025.
- Travel is valid Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday.
- For North America’ 5% applies on standard fares, 10% on flex fares & higher. For International Travel’ 10% on standard fares & higher.
- However, all bookings made using the promotion code will count toward the minimum 10 passenger requirement for Meetings and Conventions events.
Delta Air Lines is pleased to offer special discounts for Pediatric Academic Societies Inc.
Please click here to book your flights. You may also call Conferences and Events® at 1.800.328.1111* Monday–Friday, 8:00 a.m. – 6:30 p.m. (EST) and refer to Meeting Event Code NY3DV. The travel period begins Friday, April 18, 2025 and ends Monday, May 5, 2025.
*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.
United Airlines: Pediatric Academic Societies are pleased to partner with United Airlines for air travel to our upcoming meeting in Hawaii. To make flight reservations online please click on discount code ZPYW667957. The travel period begins Monday, April 21, 2025 and ends Monday, May 5, 2025.
You may also call United Meetings Reservation Desk Monday – Friday at (800) 426-1122 for booking assistance. Booking fees are waived for Meeting reservations. International customers may contact their local United Reservation Desk. MileagePlus members earn valuable miles for their travel when using the Meetings discount code.
Alaskan Airlines
To use your Discount Code, go online to alaskaair.com. Please reach out to info@pasmeeting.org for the code. The discount will be applied to any flights meeting the contract parameters. By clicking the “?” next to the discount code box after entering the code you may view a detailed description of the rules. You may also use the discount code by calling the Alaska Airlines Group Desk at 800-445-4435; however, a $15.00 per person service fee will apply. The travel period begins Monday, April 21, 2025 – Saturday, May 3, 2025. Blackout Dates are April 25-27, 2025.
Verify all current baggage allowances and fees as well as travel policies on www.alaskaair.com prior to travel. If you have questions about the Discount Code, please contact the Group Desk at 800-445-4435. Alaska Airlines Group Desk hours of operation are Monday through Friday from 6 am-6 pm PST, Saturday from 7:30 am-6 pm PST, closed Sunday.
HAVE QUESTIONS OR FEEBACK?
Contact Glenda Minshew- Glenda.Minshew@pasmeeting.org