This policy provides guidelines regarding PAS’s expectations as to submissions for presentations at the PAS Meeting. PAS strives to ensure presentations at the PAS Meeting are presented with the utmost ethical conduct and are free from any conflicts of interest. PAS is committed to fostering an environment where all PAS Meeting participants maintain the highest ethical and academic standards and where all conflicts of interest are fully and openly disclosed. PAS will proactively monitor, compare, and analyze submissions to ensure compliance with PAS abstract submission guidelines and this policy. Failure to follow this policy may result in the immediate rejection of such submission
- Submissions made for presentation at the PAS Meeting should adhere to PAS Meeting Submission Guidelines as posted on the PAS Meeting website.
- There is no limit on the number of abstracts submitted by each author, but the submission of multiple, redundant or highly similar abstracts with only minimal changes in the abstract title or minor changes in data analysis from the same investigator(s) or laboratory is strongly discouraged. Such submissions may result in rejection of all abstracts that are deemed to be in violation of PAS guidelines; rejection may occur prior to, during, or after review, even if submitted to different topical categories.
- Scholarly Sessions or Workshops that were submitted in the past, whether accepted or rejected, can be resubmitted.
- Abstracts submitted and/or presented at other Societies’ or national meetings within the 12 months prior to the PAS Meeting may be submitted to the PAS Meeting for consideration.
- Research published in manuscript form prior to the submission of the abstract is not appropriate and should not be submitted. If data contained in the abstract is published after submission of the abstract, the PAS Office must be notified regardless of timing as soon as publication is recognized. At that time, the Program Committee Chair will make a determination concerning presentation at the PAS Meeting. Abstracts should not be submitted if there is knowledge and confirmation that this work will be published in an upcoming article prior to the meeting.
- Upon submission, the submitting author verifies that all authors have agreed to the submission.
- Reviewer scores and comments are confidential and are not available to individuals (including authors) outside of the review process.
- The decision of the Program Committee to accept or decline any submission is final.
- The assignment of presentation format for accepted submissions (for example, platform, plenary or poster session, poster symposium) is at the sole decision of the PAS Program Committee.
- If your submission is accepted, all presentations will be required to be pre-recorded and submitted to PAS in advance of arrival to Denver. You will also be expected to attend in Denver and present there as well.
- If your submission is accepted, all presenters must give permission for their presentations to be recorded and for the recording to be used for academic purposes by Pediatric Academic Societies, Inc. (PAS). This includes authorizing PAS to reproduce any and all video/audio recordings that are made of the participants during this event, without further compensation. The recordings will be made available only to registered participants
Publication of Submissions
- All submissions, if accepted for presentation, will be published in the PAS Program Guide.
Ethical Conduct & Conflict of Interest
- Submissions should be free of plagiarism and misrepresentation and should align with the standards for research or academic work expressed by the home institution of submitting author(s) or presenter(s).
- All authors of submissions must complete and submit Conflict of Interest Disclosures (COI) in accordance with PAS timelines and procedures. The submitting author should alert her/his colleagues about this requirement.
- Work submitted for presentation must include an acknowledgment of funding sources of commercial nature and/or consulting or holding of significant equity in a company that could be affected by the results of the study. Even if indicated elsewhere in the submission, this must appear as the last sentence and read “funded by…” and/or “equity in…” Required text is not intended to be deducted from character count limits; submitters with questions regarding character counts are encouraged to contact PAS for guidance.
Reporting Ethical Conduct or Conflict of Interest Concerns or Violations
Any individual who believes the research, content, information, or data contained in a presentation within the PAS Meeting program:
- violates the intellectual property rights of another and/or
- was or may be presented without full disclosure of all conflicts of interest by the submitting or presenting party(ies) should file a complaint with the PAS Program Chair by contacting the PAS Office at info@pas-org or 346. 258.6216
Complaints will be reviewed by the PAS Program Chair in consultation with an ad hoc committee comprised of the PAS Program Committee Chair-elect and up to two relevant subject matter experts drawn from the PAS Program Committee.
Consequences of Violations
Following consultation with the ad hoc advisory committee, the PAS Program Chair will communicate the outcome and decision to the individual(s) who completed the submission. If a violation of this policy is found, actions taken against such individual(s) may include:
- Rejection of the submission
- First offense, minor: Warning with a reminder of submission guidelines and policy requirements
- First offense, major: Prohibited from submission, presentation, or attendance for the three PAS Meetings following violation
- Second offense: Prohibited from submission, presentation, or attendance for the three PAS Meetings following violation
All decisions of the ad hoc advisory committee shall be final.
Notwithstanding the above, if PAS, in its reasonable judgment, determines an individual has violated this policy in an egregious or flagrant manner, PAS may, without regard to the above tiers, bar the individual from participation of any kind in any future PAS Meetings. PAS reserves the right to immediately remove:
- any Meeting participant whose actions violate this policy
- any content or materials related to violations of this policy
and to cancel any related presentations if PAS, in its reasonable judgment, deems such presentations a risk to its ability to conduct a meeting free of ethical violations or conflicts of interest.
NOTE: For information regarding the conduct expected of attendees of the PAS Meeting, please refer to the PAS Meeting Participant Code of Conduct Policy.