PRESENTERS

All presenters will receive a communication on their guidelines, presentation, and recording requirements (oral abstracts and posters only) for PAS 2023 on March 17, 2023. This will include access to the Presentation Management Portal (Education Harvester or Poster Harvester in CadmiumCD) with full details on your requirements.

Please note – Monday, April 10 you will receive a task to upload the final presentation slides to be used onsite. These are separate from the on-demand slides due April 7. All slides for In-Person use should be uploaded between April 10-26, 2023 in the PAS Presentation Management Portal (Education Harvester in CadmiumCD). These can also be hand-carried on a flash drive and checked into the Speaker Ready Room.

RECORDING REQUIREMENTS:

  • All PAS 2023 Oral Abstract Presenters will be required to pre-record and upload their presentations in the PAS Presentation Management Portal – Education Harvester.
  • All PAS 2023 Poster presenters will be required to pre-record audio for their presentation in the PAS Presentation Management Portal – Poster Harvester in CadmiumCD.
  • April 7: Final presentation pre-recordings and profiles due in PAS Presentation Management Portal (Education and Poster Harvester in Cadmium).
  • Scholarly Sessions (Basic Translational Clinical Roundtables, Debate Pro-Con Discussions, Hot Topic Symposia, Panel Discussions, State-of-the-Art Plenary, Clubs, Presidential Plenaries) Ancillary Events, Workshop & SIG sessions will be presented live and onsite only, not pre-recorded.

WHAT TO EXPECT ON YOUR SCHEDULED SESSION DAY

Additional information about presenting onsite, including uploading your slides, will be provided on April 10 in the PAS Presentation Management Portal (Education Harvester in CadmiumCD).

All slides for In-Person use should be uploaded between April 10-26, 2023 in the PAS Presentation Management Portal (Education Harvester in CadmiumCD). These can also be hand-carried on a flash drive and checked into the Speaker Ready Room.

ALL presenters with sessions taking place in the Convention Center are required to check in at the Speaker Ready Room (Convention Center 103 B) at least six hours in advance of their presentation to ensure compatibility, prepare, rehearse, and finalize your presentation before submitting it to the attendant in the Speaker Ready Room.

If you are a Club session taking place at a hotel you are not required to visit the Speaker Ready Room. There will not be a PAS Speaker Ready Room at the hotels.

Note: You are required to check in with the Speaker Ready Room even if you have pre-submitted your presentation. All media submitted to the speaker-ready room will be destroyed post-show unless other arrangements are made.

ORAL ABSTRACT GUIDELINES

Session:

You will have 10 minutes to present your prepared presentation.  This will be followed by 5 minutes to answer questions from the audience.  The time schedule will be adhered to strictly out of respect for the other presenters.  If you exceed your 10 minutes, the moderator will interrupt you and open the floor to questions.

Design:

If possible, please use the above PowerPoint Slide Decks to create your presentation.

Recommendations for Presentations

  • Talk slowly and clearly – if you have too many slides, you will feel rushed
  • Face the audience, not the computer or slides
  • When presenting graphs, figures, or tables, orient the listener to them. For example, stating things like “the y-axis represents the concentration of breast milk. The x-axis represents time… “
  • Practice in advance to make sure your talk is no longer than 10 minutes

 Conflict of Interest

  • You must state whether you have any conflict of interest at the beginning of the talk.
  • Must include Conflict of Interest disclosure slide even if there is nothing to disclose.

ORAL POSTER SYMPOSIA PRESENTATION GUIDELINES

Session: Poster symposia are 1.5 hours in length, with 9 posters grouped by topic. Following a 30-minute viewing period, short oral presentations and a discussion period will be chaired by session moderators, with questions and comments from the audience. The moderators determine the exact format for the discussion period. Instructions regarding the format will be sent by the moderators 4-6 weeks before the meeting.

Poster symposia provide an opportunity for the exchange of ideas between presenters and audience members. The schedule below indicates the set-up time for the symposia. Authors should be present in the poster symposia room during the designated session time.

Set-Up: Each poster board is numbered sequentially in your session. Locate your assigned poster board and mount your poster within the time noted in these instructions. Pushpins will be provided in the area.

Take-Down: Please disassemble your posted materials at the end of the session. Any materials left on the poster board at the end of the session will be removed and discarded. PAS will not be responsible for posters left at the end of the session.

Poster Board Dimension: Surface of the Board: 4 feet high and 8 feet wide (1.22 meters and 2.44 meters).

Organization: The key is to achieve clarity and simplicity. Do not overload or overcrowd the poster. Use a coherent sequence (top to bottom or left to right) to guide the viewer through the poster. Use figures, tables, graphs, and photographs when appropriate; keep text brief. It may be helpful to have materials pre-mounted on mounting boards. All materials should be legible from a distance.

Typography: Avoid using abbreviations, acronyms, and jargon. The font should be consistent throughout.

Completion: Now ask,

➊  What do I want the viewer to remember?

➋  Is the message clear?

➌  Do important points stand out?

➍  Is there a balance between words/illustrations?

➎  Is the pathway through the poster clear?

➏  Is the poster understandable without oral explanation?

Date Symposia Time Poster Set-Up
Friday, April 28 3:45 pm  – 5:15 pm 3:30 pm – 3:45 pm
Saturday, April 29 8:00 am – 9:30 am

11:00 am – 12:30 pm

2:00 pm  – 3:30 pm

7:00 am – 8:00 am

10:30 am – 11:00 am

1:00 pm – 2:00 pm

Sunday, April 30 8:00 am – 9:30 am

11:00 am – 12:30 pm

2:00 pm – 3:30 pm

7:00 am – 8:00 am

10:30 am – 11:00 am

1:00 pm – 2:00 pm

Monday, May 1 8:00 am – 9:30 am

1:00 pm – 2:30 pm

7:00 am – 8:00 am

12:00 pm – 1:00 pm

POSTER SESSION PRESENTATION GUIDELINES

Poster presentations provide an opportunity for the interchange of ideas between the presenter and the audience interested in his/her study. The poster should be outlined so the research can be understood without an oral explanation as a poster may also be viewed when the author is not present.

Session: Posters will be presented during 4 sessions at the convention center exhibit hall. Please remain by your poster for the time specified below and discuss the research personally with interested individuals.

Set-Up: Each poster board is numbered sequentially in your session. Locate your assigned poster board and mount your poster within the time noted in these instructions. Pushpins will be provided in the area.

Take-Down: Please disassemble your posted materials at the end of the session. Any materials left on the poster board at the end of the session will be removed and stored at the Poster Concierge located in the exhibit hall. PAS will not be responsible for posters left at the end of each session.

Poster Board Dimension: Surface of the Board:  4 feet high and 8 feet wide (1.22 meters and 2.44 meters).

Organization: The key is to achieve clarity and simplicity. Do not overload or overcrowd the poster. Use a coherent sequence (top to bottom or left to right) to guide the viewer through the poster. Use figures, tables, graphs, and photographs when appropriate; keep text brief. It may be helpful to have materials pre-mounted on mounting boards. All materials should be legible from a distance.

Typography: Avoid using abbreviations, acronyms, and jargon. The font should be consistent throughout.

Completion: Now ask,

➊   What do I want the viewer to remember?

➋   Is the message clear?

➌   Do important points stand out?

➍   Is there a balance between words/illustrations?

➎   Is the pathway through the poster clear?

➏   Is the poster understandable without oral explanation?

POSTER SESSION SCHEDULE

Set-Up: Enter the exhibit hall through the dedicated Poster Presenter entrance, Hall E. Please wear your badge for entry.

POSTER CONCIERGE

Inside Hall E Entrance


Date

Poster Concierge
Set-Up (all posters) Available for Viewing Author Attendance Required Remove Poster
Friday, April 28 12:00 pm – 7:45 pm 12:00 pm – 4:00 pm 5:15 pm – 7:15 pm 5:15 pm – 6:30 pm 7:15 pm – 7:45 pm
Saturday, April 29 9:30 am – 6:30 pm 10:00 am – 3:30 pm 3:30 pm –6:00 pm 4:15 pm – 6:00 pm 6:00 pm – 6:30 pm
Sunday, April 30 9:30 am – 6:30 pm 10:00 am – 3:30 pm 3:30 pm –6:00 pm 4:15 pm – 6:00 pm 6:00 pm – 6:30 pm
Monday, May 1 7:30 am – 12:00 pm 7:30 am – 9:30 am 9:30 am –11:30 am 9:45 am – 11:00 am 11:30 am – 12:00 pm

MODERATOR & CHAIR GUIDELINES

For platform sessions, each abstract is allocated a total of 15 minutes (10 minutes for the presentation of the work followed by five minutes of discussion or questions). Please review the abstracts in advance by accessing the online program guide. If a presentation is canceled or an author does not attend, it is important to either take a 15-minute break or to use the time for questions and discussion which will enable the remaining presentations to stay as scheduled.

MODERATOR ONSITE INSTRUCTIONS

No Podium Folders with session information will be available. Please access all session information using the online program guide.

Introduce Yourself: Familiarize your audience with your professional credentials.

Award or Special Recognition: Announce award recipients and recognize joint sponsorships as noted on the session details published in the final program guide.

Stay on Schedule: Follow the time schedule so sessions/presentations that follow are not delayed and attendees know when to expect specific speaker presentations.

Room Sets and Sizes: Session rooms are assigned according to estimated audience attendance, session requirements, and proximity to sessions of similar content. If you sense that the room size is too small for the anticipated attendees, alert PAS Meeting staff as soon as possible.

Presentations: All presenters received advance notification on procedures for computerized presentation and are advised to come to the meeting prepared.

Disclosure Formalities: Moderators and Presenters have been notified that before they address the audience, they must disclose both verbally and on a presentation slide, information regarding conflict of interest disclosure and/or unapproved or off-label discussions relevant to their participation. If a presenter has not included the disclosure slide, as moderator, you must ask the speaker to verbally disclose commercial relationships to the audience or inform the audience if he/she has documented that he/she has no relevant financial relationships to disclose.

Academic Discussion: Academic and scientific discussion and debate are always encouraged; however, commercial interest-directed questions are not permitted at a CME-certified educational session because these questions potentially become a platform for promotion. If an issue arises, request the individual to rephrase the question in a non-promotional way.

NEW FOR 2023 – Individual Slide and Poster Photography/Video: Information sharing is vital to advancing scientific research, but it is important to respect information privacy and copyright ownership as well. To help authors and attendees understand scientific content-sharing boundaries clearly, presenters must use PAS-provided icons to label each slide or poster with either the “PAS Share” or “Do Not Share” icons.  Important: Attendees must take note of what icon is listed on each individual slide. Video and/or photography of ENTIRE presentations and sessions is prohibited. If NO icon is shown, sharing is not permitted.

    Video and Audio Recordings of ENTIRE Presentations and Sessions: The use of cameras and audio recording equipment (including, but not limited to, camera-enabled cellular phones, film, digital, and video) is prohibited during PAS events, ENTIRE presentations, and sessions without prior written permission from PAS.

    Problems? PAS and audiovisual staff will roam and monitor rooms during the session. Please do not hesitate to ask monitors for assistance. Your podium will have contact information for this staff.

    Assistance Options: Please contact a staff or AV hall monitor, Press the “Help” button on a computer screen.

ORAL POSTER SYMPOSIA MODERATOR AND DISCUSSANT GUIDELINES

There are usually two moderators for each Poster Symposium and 9 posters. The moderators may structure the session as they prefer; a typical program allocates approximately 30 minutes for general poster viewing, followed by 1 hour of discussion.

Poster presentations are usually clustered in groups of three. Within the groups, each author is asked to use 2-3 slides and no more than three minutes to present their main findings. These brief presentations should focus on the rationale for the study and how the results provide new insights and/or mechanisms. This will be followed by a general discussion of the four posters within the group. Moderators also ask each presenter to come prepared with at least one question for each of the other presenters in the group. They encourage co-authors and mentors to participate actively in the discussion—those interactions are what make a poster symposium more informative and engaging than a platform session.

Poster Symposium co-moderators need to confer about six weeks prior to the meeting to confirm their presentation format, group the posters in a logical manner and communicate with the abstract presenters. All participants should familiarize themselves with the abstracts in the symposia. A Poster Symposium discussant helps fuel the discussion by asking relevant questions from the audience, with the goal of increasing audience participation and engagement.