PRESENTERS

All presenters will receive a communication on their guidelines, presentation, and recording requirements (oral abstracts and posters only) for PAS 2023 on March 17, 2023. This will include access to the Presentation Management Portal (Education Harvester or Poster Harvester in CadmiumCD) with full details on your requirements.

Please note – Monday, April 10 you will receive a task to upload the final presentation slides to be used onsite. These are separate from the on-demand slides due April 7.

COMING SOON 

Recording Requirements:

●      All PAS 2023 Oral Abstract Presenters will be required to pre-record and upload their presentations in the PAS Presentation Management Portal – Education Harvester .

●      All PAS 2023 Poster presenters will be required to pre-record audio for their presentation in the PAS Presentation Management Portal – Poster Harvester in CadmiumCD.

●      Scholarly Sessions (Basic Translational Clinical Roundtables, Debate Pro-Con Discussions, Hot Topic Symposia, Panel Discussions, State-of-the-Art Plenary, Clubs, Presidential Plenaries) Ancillary Events, Workshop & SIG sessions will be presented live and onsite only, not pre-recorded.

ORAL ABSTRACT GUIDELINES

Session:

You will have 10 minutes to present your prepared presentation.  This will be followed by 5 minutes to answer questions from the audience.  The time schedule will be adhered to strictly out of respect for the other presenters.  If you exceed your 10 minutes, the moderator will interrupt you and open the floor to questions.

Design:

If possible, please prepare PowerPoint slides to accompany your presentation.

Share Non Share Deck

Recommendations for Slides:

  • Must include Conflict of Interest disclosure slide even if there is nothing to disclose.
  • Create your slides in a 16 x 9 format
  • Estimate 45-60 seconds for each slide and therefore have no more than 10-14 slides.
  • Use bullet points, not full sentences
  • Edit your slides to essential words
  • Use tables, lists, figures and diagrams whenever possible. Science makes for a good poster; visuals make for a good presentation.
  • Font sizes < 20 should be avoided

Recommendations for Presentations

  • Talk slowly and clearly – if you have too many slides, you will feel rushed
  • Face the audience, not the computer or slides
  • When presenting graphs, figures, or tables, orient the listener to them. For example, stating things like “the y axis represents the concentration of breast milk. The x-axis represents time… “
  • Practice in advance to make sure your talk is no longer than 10 minutes

 Conflict of Interest

  • You must state whether you have any conflict of interest at the beginning of the talk.
  • Must include Conflict of Interest disclosure slide even if there is nothing to disclose.

 Presenter’s Submission and Check-In:

All presentations must be uploaded to the PAS Meeting server prior to the meeting (preferred) –or– hand-carried on a flash drive and checked into the Speaker Ready Room at least 24 hours in advance of the presentation.  ALL presenters are required to check in at the Speaker Ready Room in the convention center at least six hours in advance of their presentation to ensure compatibility, prepare, rehearse, and finalize your presentation before submitting it to the attendant in the Speaker Ready Room.

Note: You are required to check in with the Speaker Ready Room even if you have pre-submitted your presentation. All media submitted to the speaker-ready room will be destroyed post-show unless other arrangements are made.

The PAS Speaker Ready Room is located at the Convention Center in room 103B.

There will not be a PAS Speaker Ready Room at the hotels.

Preparing your presentation for transfer:

  • You are required to include a disclosure slide at the beginning of your presentation. Samples are included under the AV Guidelines section.
  • Make sure you include any external files utilized in your presentation, i.e. video files, graphics, and pictures.
  • Place your presentation and support files in a folder and then copy the entire folder to a “finalized” USB memory stick.
  • Please read, very important! If you have two or more presentations in the same session, it is essential to provide separate presentation files for each talk. Combining talks on one file for the same session will cause a delay in the session and potential loss of information.

Proper Naming of Files: Files names must include the following information separated by underscores:

Format: Date_Room_Time_LastName_FirstName.ppt

Example: 050509_Rm33_1300_Smith_John.ppt

There are four options for submitting your presentation:

Online: Preferred Method

Onsite: Take your presentation and all related files on disc/USB to the “Speaker Ready Room” at the convention center at least 24 hours prior to your session

Bring a backup copy with you: Remember to make a backup copy of your files and transport that media in a separate piece of luggage.

Making Changes To Your Presentation: Once your presentation is loaded on the PAS Network Presentation Manager server in the Speaker Ready Room you will be allowed to return to make changes up to 24 hours in advance of the session where you will be speaking.

ORAL POSTER SYMPOSIA PRESENTATION GUIDELINES

Session: Poster symposia are 1.5 hours in length, with 9 posters grouped by topic. Following a 30-minute viewing period, short oral presentations and a discussion period will be chaired by session moderators, with questions and comments from the audience. The moderators determine the exact format for the discussion period. Instructions regarding the format will be sent by the moderators 4-6 weeks before the meeting.

Poster symposia provide an opportunity for the exchange of ideas between presenters and audience members. The schedule below indicates the set-up time for the symposia. Authors should be present in the poster symposia room during the designated session time.

Set-Up: Each poster board is numbered sequentially in your session. Locate your assigned poster board and mount your poster within the time noted on these instructions. Pushpins will be provided in the area.

Take-Down: Please disassemble your posted materials at the end of the session. Any materials left on the poster board at the end of the session will be removed and discarded. PAS will not be responsible for posters left at the end of the session.

Design:

Poster Board Dimension: Surface of the Board: 4 feet high and 8 feet wide (1.22 meters and 2.44 meters).

Header: Prepare a headline that identifies your research to be mounted at the top of the poster board. Lettering should be 1 ½ “ (3.81 cm) high or more. Include authors and their affiliations under the header.  Disclosure information should be visibly notated on the poster presentation immediately following the poster title and authors.

Organization: The key is to achieve clarity and simplicity. Do not overload or overcrowd the poster. Use a coherent sequence (top to bottom or left to right) to guide the viewer through the poster. Use figures, tables, graphs, and photographs when appropriate; keep text brief. It may be helpful to have materials pre-mounted on mounting boards. All materials should be legible from a distance.

Typography: Avoid using abbreviations, acronyms, and jargon. The font should be consistent throughout.

Completion: Now ask,

➊  What do I want the viewer to remember?

➋  Is the message clear?

➌  Do important points stand out?

➍  Is there a balance between words/illustrations?

➎  Is the pathway through the poster clear?

➏  Is the poster understandable without oral explanation?

Date Symposia Time Poster Set-Up
Friday, April 28 3:45 pm  – 5:15 pm 3:30 pm – 3:45 pm
Saturday, April 29 8:00 am – 9:30 am

11:00 am – 12:30 pm

2:00 pm  – 3:30 pm

7:00 am – 8:00 am

10:30 am – 11:00 am

1:00 pm – 2:00 pm

Sunday, April 30 8:00 am – 9:30 am

11:00 am – 12:30 pm

2:00 pm – 3:30 pm

7:00 am – 8:00 am

10:30 am – 11:00 am

1:00 pm – 2:00 pm

Monday, May 1 8:00 am – 9:30 am

1:00 pm – 2:30 pm

1:00 pm – 2:30 pm

7:00 am – 8:00 am

12:00 pm – 1:00 pm

12:00 pm – 1:00 pm

POSTER SESSION PRESENTATION GUIDELINES

Poster presentations provide an opportunity for the interchange of ideas between the presenter and the audience interested in his/her study. The poster should be outlined so the research can be understood without an oral explanation as a poster may also be viewed when the author is not present.

Session: Posters will be presented during 4 sessions at the convention center exhibit hall. Please remain by your poster for the time specified below and discuss research personally with interested individuals.

Set-Up: Each poster board is numbered sequentially in your session. Locate your assigned poster board and mount your poster within the time noted on these instructions. Pushpins will be provided in the area.

Take-Down: Please disassemble your posted materials at the end of the session. Any materials left on the poster board at the end of the session will be removed and stored at the Poster Concierge located in the exhibit hall. PAS will not be responsible for posters left at the end of each session.

Design:

Poster Board Dimension: Surface of the Board:  4 feet high and 8 feet wide (1.22 meters and 2.44 meters).

Header: Prepare a headline that identifies your research to be mounted at the top of the poster board. Lettering should be 1 ½ “ (3.81 cm) high or more. Include authors and their affiliations under the header. Disclosure information should be visibly notated on the poster presentation immediately following the poster title and authors.

Organization: The key is to achieve clarity and simplicity. Do not overload or overcrowd the poster. Use a coherent sequence (top to bottom or left to right) to guide the viewer through the poster. Use figures, tables, graphs, and photographs when appropriate; keep text brief. It may be helpful to have materials pre-mounted on mounting boards. All materials should be legible from a distance.

Typography: Avoid using abbreviations, acronyms, and jargon. The font should be consistent throughout.

Completion: Now ask,

➊   What do I want the viewer to remember?

➋   Is the message clear?

➌   Do important points stand out?

➍   Is there a balance between words/illustrations?

➎   Is the pathway through the poster clear?

➏   Is the poster understandable without oral explanation?

Poster Session Schedules

Poster Session and Exhibit Hall entry for Set up is through Colorado Convention Center
– Hall A Entrance. Please wear your badge for entry.

Poster Concierge
Colorado Convention Center – Inside Hall A Entrance to the left


Date

Poster Concierge
Set-Up (all posters) Available for Viewing Author Attendance Required Remove Poster
Friday, April 28 12:00 pm – 7:45 pm 12:00 pm – 4:00 pm 5:15 pm – 7:15 pm 5:15 pm – 6:30 pm 7:15 pm – 7:45 pm
Saturday, April 29 9:30 am – 6:30 pm 10:00 am – 3:30 pm 3:30 pm –6:00 pm 4:15 pm – 6:00 pm 6:00 pm – 6:30 pm
Sunday, April 30 9:30 am – 6:30 pm 10:00 am – 3:30 pm 3:30 pm –6:00 pm 4:15 pm – 6:00 pm 6:00 pm – 6:30 pm
Monday, May 1 7:30 am – 12:00 pm 7:30 am – 9:30 am 9:30 am –11:30 am 9:45 am – 11:00 am 11:30 am – 12:00 pm

MODERATOR & CHAIR GUIDELINES

For platform sessions, each abstract is allocated a total of 15 minutes (10 minutes for presentation of the work followed by five minutes of discussion or questions). Please review the abstracts in advance by accessing the online program guide. If a presentation is canceled or an author does not attend, it is important to either take a 15-minute break or to use the time for questions and discussion which will enable the remaining presentations to stay as scheduled.

MODERATOR ONSITE INSTRUCTIONS

No Podium Folders with session information will be available. Please access all session information using the online program guide.

Introduce Yourself: Familiarize your audience with your professional credentials.

Award or Special Recognition: Announce award recipients and recognize joint sponsorships as noted on the session details published in the final program guide.

Stay on Schedule: Follow the time schedule so sessions/presentations that follow are not delayed and attendees know when to expect specific speaker presentations.

Room Sets and Sizes: Session rooms are assigned according to estimated audience attendance, session requirements, and proximity to sessions of similar content. If you sense that the room size is too small for the anticipated attendees, alert PAS Meeting staff as soon as possible.

Presentations: All presenters received advance notification on procedures for computerized presentation and are advised to come to the meeting prepared.

Disclosure Formalities: Moderators and Presenters have been notified that before they address the audience, they must disclose both verbally and on a presentation slide, information regarding conflict of interest disclosure and/or unapproved or off-label discussions relevant to their participation. If a presenter has not included the disclosure slide, as moderator, you must ask the speaker to verbally disclose commercial relationships to the audience or inform the audience if he/she has documented that he/she has no relevant financial relationships to disclose.

Academic Discussion: Academic and scientific discussion and debate are always encouraged; however, commercial interest-directed questions are not permitted at a CME-certified educational session because these questions potentially become a platform for promotion. If an issue arises, request the individual to rephrase the question in a non-promotional way.

Photos of Posters and Slides are NOT Permitted: The use of cameras (including but not limited to cellular phones, film, digital, video taking, or image or sound capturing) or audio taping equipment is prohibited anywhere during the Conference without prior permission from the Pediatric Academic Societies and the author.

Problems? PAS and audiovisual staff will roam and monitor rooms during the session. Please do not hesitate to ask monitors for assistance. Your podium will have contact information for this staff.

Assistance Options: Please contact a staff or AV hall monitor, Press the “Help” button on a computer screen.

ORAL POSTER SYMPOSIA MODERATOR AND DISCUSSANT GUIDELINES

There are usually two moderators for each Poster Symposium and 9 posters. The moderators may structure the session as they prefer; a typical program allocates approximately 30 minutes for general poster viewing, followed by 1 hour of discussion.

Poster presentations are usually clustered in groups of three. Within the groups, each author is asked to use 2-3 slides and no more than three minutes to present their main findings. These brief presentations should focus on the rationale for the study and how the results provide new insights and/or mechanisms. This will be followed by a general discussion of the four posters within the group. Moderators also ask each presenter to come prepared with at least one question for each of the other presenters in the group. They encourage co-authors and mentors to participate actively in the discussion—those interactions are what make a poster symposium more informative and engaging than a platform session.

Poster Symposium co-moderators need to confer about six weeks prior to the meeting to confirm their presentation format, group the posters in a logical manner, and communicate with the abstract presenters. All participants should familiarize themselves with the abstracts in the symposia. A Poster Symposium discussant helps fuel the discussion by asking relevant questions from the audience, with the goal of increasing audience participation and engagement.

Abstracts Frequently Asked Questions

When is the deadline to submit a PAS abstract?

  • January 4, 2023 @ 11:59 P.M. CT

When will submitters find out if their abstract was accepted?

  • February 24. 2023

What is the word or character count for submitted abstracts?

  • Character count is 2,600 and includes spaces and titles, but it does not include author names, figures, and tables.

When/how do I complete my disclosures?

  • ALL COI DISCLOSURES DUE WITH SUBMISSION

    All individuals in a position to control the content of a Continuing Education (CE) activity (planners, chairs, presenters, authors, reviewers, etc.) must disclose all financial relationships with ineligible companies they have had in the past 24 months to the CE provider using the Conflict of Interest (COI) Disclosure Form. Individuals who fail or refuse to provide this information will be disqualified from involvement in the planning and implementation of this activity.

    Due to recent updates to the ACCME Standards for Integrity and Independence in Accredited Continuing Education, for those submitting for any CME-accredited sessions, disclosures completed by each co-author or co-presenter must accompany the submission. Sessions with incomplete or missing disclosures will not be able to be submitted. The submitter is responsible for ensuring that each co-author or co-presenter is aware of and has complied with the disclosure requirement before submission.

Does the fee apply to all submissions or only if accepted?

  • All.

What is the fee to submit an abstract?

  • $90 for PAS.

Can abstracts be presented at the PAS Meeting if they are accepted into other meetings as well?

  • Abstracts can be presented at the PAS Meeting as long as they are not published in a manuscript format.

May individuals support more than one abstract?

  • Yes, but the submission of multiple and similar abstracts from the same individual or laboratory is strongly discouraged.

Can figures be in color?

  • Yes, colored figures are acceptable.

Does the abstract submitter also have to be an author for the abstract?

  • YES, the person who submits an abstract must be the presenting author.